Account Executive

JOB DESCRIPTIONPosition: Account Executive

• *Department:** Accounts \& Finance
• *Designation:** Account Executive
• *Location:** Swastik Cross Roads, Ahmedabad
• *Employment Type:** Full\-Time

• *1\. Job Purpose**

The Account Executive will be responsible for managing day\-to\-day accounting operations, maintaining accurate financial records, processing invoices, handling vendor and customer accounts, and supporting the finance team in financial reporting, reconciliations, and statutory compliance.

• *2\. Key Responsibilities**

• *A. Day\-to\-Day Accounting**

• Maintain accurate and up\-to\-date accounting records in the accounting software.
• Record daily financial transactions, including purchase invoices, sales invoices, receipts, payments, and journal entries.
• Maintain general ledger, cash book, bank book, and other relevant accounting records.
• Ensure proper documentation and filing of all financial transactions.

• *B. Accounts Payable \& Receivable**

• Process vendor invoices and verify them against purchase orders and supporting documents.
• Prepare payment schedules and coordinate with the concerned departments for timely vendor payments.
• Maintain customer accounts and monitor outstanding receivables.
• Follow up with customers for pending payments and support timely collection.
• Reconcile vendor and customer accounts periodically.

• *C. GST \& Statutory Compliance**

• Assist in preparing GST\-related data and supporting documents for timely return filing.
• Verify GST details on purchase and sales invoices.
• Assist in TDS calculations, deductions, and related documentation, wherever applicable.
• Maintain records required for statutory audits and compliance.
• Coordinate with external consultants and auditors as required.

• *D. Bank \& Financial Reconciliation**

• Perform bank reconciliations and investigate discrepancies.
• Verify bank transactions, payment entries, and receipt entries.
• Maintain records of cheque payments, online transfers, and other financial transactions.
• Assist in monitoring cash flow and maintaining accurate financial records.

• *E. MIS \& Financial Reporting**

• Prepare periodic reports related to sales, purchases, expenses, outstanding payments, and receivables.
• Assist in preparing monthly financial statements and management reports.
• Maintain expense records and monitor expenses against approved budgets.
• Provide accurate accounting information to management as and when required.

• *F. Coordination \& Documentation**

• Coordinate with the purchase, sales, stores, and other departments for accounting\-related matters.
• Maintain proper records of invoices, debit notes, credit notes, payment vouchers, and receipt vouchers.
• Ensure compliance with company accounting procedures and internal controls.
• Perform other accounting and finance\-related duties assigned by the reporting manager.

• *3\. Educational Qualifications**

• Bachelor's degree in Commerce (B.Com) is preferred.
• Candidates with M.Com or relevant accounting qualifications may also apply.
• Knowledge of GST, TDS, and basic accounting principles is essential.

• *4\. Experience**

• 2–4 years of relevant experience in accounting and finance.
• Freshers with strong accounting fundamentals may be considered, depending on business requirements.
• Experience in manufacturing, trading, or a similar industry will be an added advantage.

• *5\. Technical Skills**

• Working knowledge of Tally ERP / Tally Prime or other accounting software.
• Proficiency in MS Excel, including basic formulas, data management, and reconciliation.
• Understanding of GST, TDS, invoicing, and bank reconciliation.
• Familiarity with accounting documentation and financial reporting.

• *6\. Required Competencies**

• Strong numerical and analytical skills.
• High level of accuracy and attention to detail.
• Good organizational and time\-management skills.
• Ability to meet deadlines and manage multiple tasks.
• Effective communication and coordination skills.
• Integrity, confidentiality, and a responsible approach to financial information.
• Ability to work independently as well as within a team.

• *7\. Key Performance Indicators (KPIs)**

The performance of the Account Executive may be evaluated based on the following parameters:

• Accuracy and timely recording of accounting transactions.
• Timely processing of vendor payments and customer receipts.
• Accuracy of bank, vendor, and customer reconciliations.
• Timely preparation of accounting reports and MIS.
• Timely availability of GST and TDS\-related data for compliance.
• Proper maintenance of financial records and supporting documents.
• Adherence to company accounting procedures and deadlines.

• *8\. Working Conditions**

• Full\-time position based at the company's designated office.
• Coordination with internal departments, vendors, customers, and external consultants as required.
• Working hours and other employment conditions will be as per company policy.

• *9\. General Responsibilities**

The employee shall perform all duties related to the position diligently and professionally, maintain confidentiality of financial and business information, and comply with the company's policies, procedures, and management instructions.

Pay: ₹30,000\.00 \- ₹60,000\.00 per month

Benefits

• Paid sick time
• Provident Fund

Work Location: In person