Accounts/Administration Officer

JOB DESCRIPTION – ACCOUNTS CUM ADMIN EXECUTIVE

• *Company:** ServiceLo Facility India Pvt. Ltd.
• *Position:** Accounts Cum Admin Executive
• *Department:** Accounts, Administration \& Operations
• *Location:** Ranchi / Jharkhand
• *Experience:** 1–3 Years (Preferred)

Job Profile

We are looking for a responsible, organised and multitasking Accounts Cum Admin Executive who can independently manage day\-to\-day accounting, billing, office administration, recruitment coordination, lead management, customer follow\-ups and documentation. The candidate should be capable of handling overall office activities and coordinating with management, employees, clients and vendors.

Key Roles \& Responsibilities

• *1\. Accounts \& Billing Management**

• Prepare sales invoices, purchase bills, quotations and payment receipts.
• Handle GST billing, TDS calculations, deductions and related documentation.
• Coordinate GST returns, TDS returns and other statutory filing with CA.
• Maintain accounts payable and receivable records.
• Track outstanding payments and coordinate with clients for collections.
• Maintain daily cash, bank, expense and transaction records.
• Prepare monthly expense statements and financial reports.
• Maintain vendor payments, employee advances and salary records.

• *2\. Office Administration \& Management**

• Manage day\-to\-day office operations and administrative activities.
• Maintain office files, records, agreements and important documents.
• Handle employee attendance, leave records and salary coordination.
• Manage office stationery, supplies and procurement requirements.
• Coordinate with vendors, suppliers, clients and service teams.
• Ensure smooth functioning of daily office activities.

• *3\. HR \& Recruitment Management**

• Handle recruitment activities, job postings and candidate screening.
• Coordinate interviews, joining formalities and documentation.
• Maintain employee databases, attendance and personal records.
• Prepare offer letters, appointment letters and other HR documents.
• Follow up with employees regarding attendance, performance and reporting.

• *4\. Lead Management \& Customer Follow\-ups**

• Manage incoming business enquiries and customer leads.
• Make regular follow\-up calls to prospective and existing clients.
• Maintain lead databases and update lead status.
• Coordinate with the sales team for site visits, quotations and conversions.
• Follow up on pending quotations, customer approvals and payments.
• Prepare daily lead follow\-up and conversion reports.

• *5\. Documentation \& Reporting**

• Maintain company agreements, work orders, purchase orders and invoices.
• Handle client documentation, vendor records and employee files.
• Prepare daily, weekly and monthly MIS reports.
• Maintain billing, outstanding, expenses and collection reports.
• Ensure proper documentation of all business transactions.

Required Skills \& Qualifications

• Graduate in Commerce (B.Com preferred).
• 1–3 years of experience in accounts and office administration.
• Good knowledge of GST billing, TDS, invoicing and accounting procedures.
• Knowledge of Tally / Busy / Zoho Books or similar accounting software.
• Good command of MS Excel, Word and Google Sheets.
• Understanding of GST and TDS filing processes.
• Excellent communication and telephone handling skills.
• Ability to manage multiple responsibilities independently.
• Good organisational, coordination and problem\-solving skills.

Performance Expectations (KPI)

• Timely preparation of invoices and billing records.
• Regular follow\-up and recovery of outstanding payments.
• Accurate maintenance of accounts and office records.
• Timely completion of recruitment and joining formalities.
• Proper lead management and customer follow\-ups.
• Submission of daily activity and monthly MIS reports.
• Timely coordination for GST, TDS and statutory compliance.

Salary \& Benefits

• **Salary:** ₹15,000–₹25,000 per month (Negotiable based on experience and capability).
• Salary review based on performance.
• Growth opportunity within the organisation.

Whatsapp me \- 7545928888

Pay: ₹15,000\.00 \- ₹22,000\.00 per month

Work Location: In person