Accounts and Administration Officer

• *Key Responsibilities**

• *1\. Administrative \& Executive Support**

• Manage the Director’s calendar, schedule meetings, and set reminders
• Handle professional correspondence, emails, and document preparation
• Provide secretarial support while maintaining confidentiality and discretion
• Coordinate day\-to\-day office activities to ensure smooth operations
• Perform regular data entry and basic bookkeeping

• *2\. Billing \& Financial Coordination**

• Support vendor onboarding, billing processes, and payment coordination
• Track invoices, purchase orders, and financial documentation
• Maintain accurate records and assist with internal financial trackers
• Coordinate timely client gifting and related logistics

(Note: This role does not involve statutory accounting or taxation. External professionals handle compliance. Basic accounting knowledge is enough. Tally is not needed either.)

• *3\. Travel \& Logistics Management**

• Plan and coordinate official travel, including flights, hotels, and itineraries
• Organise local transportation and logistics for business trips

• *4\. Office \& Asset Management**

• Oversee office maintenance, supplies, and routine purchases
• Maintain records of company assets and property\-related documentation
• Coordinate with service providers to ensure upkeep and functionality

• *5\. Personnel \& Vendor Coordination**

• Liaise with vendors, suppliers, and service providers
• Support basic personnel coordination and internal office administration

• *6\. Personal Assistance \& Coordination (Limited \& As Required)**

• Assist the Director with scheduling personal appointments (e.g., doctor visits, school\-related coordination)
• Coordinate household repairs, maintenance, or service providers when required
• Handle such tasks with discretion, efficiency, and clear prioritisation

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• *Skills \& Qualifications**

• Graduate (any discipline)
• Strong English communication skills (spoken and written)
• **2\-3 years of prior experience in executive assistance, administration, or finance preferred**
• Strong organisational and multitasking abilities
• Proficiency in **MS Office** (Word, Excel, PowerPoint) and scheduling tools
• High level of discretion and ability to handle sensitive information
• Dependable, proactive, and comfortable working independently

Working Hours: 10:00 am – 7:00 pm

Work Environment: Small team, direct access to leadership, structured expectations

• *Important Note**

• This role requires trust, discretion, and flexibility. Candidates who are uncomfortable with administrative or personal coordination responsibilities should not apply.

Pay: ₹18,000\.00 \- ₹30,000\.00 per month

Benefits

• Leave encashment
• Paid sick time
• Paid time off
• Provident Fund

Work Location: In person