Accounts and billing

Job Summary

We are seeking a detail\-oriented and organized **Accounts and Billing Executive** to manage billing, invoicing, accounts receivable, accounts payable, and financial record\-keeping for our pharmaceutical wholesale business. The ideal candidate will ensure accurate financial transactions, maintain compliance with company policies and industry regulations, and support smooth day\-to\-day accounting operations.

Key Responsibilities

• *Billing \& Invoicing**

• Generate and process customer invoices accurately and on time.
• Verify sales orders, delivery notes, and pricing before invoicing.
• Handle credit notes, debit notes, and billing adjustments.
• Maintain billing records and ensure proper documentation.

• *Accounts Receivable**

• Monitor customer accounts and outstanding balances.
• Follow up on overdue payments and reconcile customer accounts.
• Prepare aging reports and assist in collection activities.
• Resolve billing disputes and customer payment queries.

• *Accounts Payable**

• Process supplier invoices and verify supporting documents.
• Schedule and record payments to vendors and service providers.
• Reconcile supplier statements and resolve discrepancies.

• *Accounting \& Reconciliation**

• Maintain accurate accounting records in ERP/accounting software.
• Perform bank, cash, customer, and supplier reconciliations.
• Assist with monthly, quarterly, and annual financial closing activities.
• Prepare financial reports and management summaries as required.

• *Compliance \& Documentation**

• Ensure compliance with tax regulations, VAT/GST requirements, and company policies.
• Maintain proper filing of invoices, receipts, and financial documents.
• Support internal and external audits by providing required records.

• *Pharmaceutical Industry Support**

• Verify trade discounts, promotional schemes, and customer pricing agreements.
• Coordinate with sales, warehouse, and logistics teams to ensure billing accuracy.
• Monitor inventory\-related financial transactions where required.

Required Qualifications

• Bachelor's degree in Accounting, Finance, Commerce, or a related field.
• 2–5 years of experience in accounts, billing, or finance, preferably in a pharmaceutical wholesale or distribution environment.
• Strong knowledge of accounting principles and financial procedures.
• Proficiency in ERP systems and accounting software (e.g., SAP, Oracle, Tally, QuickBooks, or similar).
• Advanced knowledge of Microsoft Excel.

Required Skills

• Excellent numerical and analytical skills.
• Strong attention to detail and accuracy.
• Good communication and customer service skills.
• Ability to manage multiple tasks and meet deadlines.
• Strong organizational and record\-keeping abilities.
• Problem\-solving and reconciliation skills.
• Knowledge of pharmaceutical distribution and regulatory requirements is an advantage.

Key Performance Indicators (KPIs)

• Invoice accuracy rate.
• Timely invoice generation and processing.
• Collection efficiency and reduction in overdue receivables.
• Reconciliation accuracy.
• Compliance with accounting and tax requirements.
• Timely completion of month\-end closing activities.

Employment Type

• Full\-Time

Compensation

• Competitive salary and benefits package based on qualifications and experience.

Pay: ₹20,000\.00 \- ₹50,000\.00 per month

Benefits

• Leave encashment
• Provident Fund

Application Question(s)

• Did you complete your B.Com
• Did you complete CA \- Inter

Work Location: In person