Accounts Manager

Job Purpose

To manage the company's accounting operations and jewellery stock records, ensuring accurate financial entries, proper stock control, timely GST and TDS compliance, and complete reconciliation between physical jewellery stock and system records.

The candidate will be responsible for maintaining financial accuracy, monitoring jewellery inventory, identifying discrepancies, and ensuring transparency and accountability in all stock and accounting transactions.

2\. Key Roles \& ResponsibilitiesA. Accounts \& Financial Management

• Manage day\-to\-day accounting operations, including purchase, sales, payment, receipt, journal, and bank entries.
• Maintain accurate ledgers, cash books, bank books, and general accounts.
• Monitor accounts payable, accounts receivable, vendor payments, and customer outstanding balances.
• Prepare monthly financial statements, profit and loss reports, and management reports.
• Monitor expenses and ensure proper supporting documents for every transaction.
• Ensure timely bank reconciliation and settlement of outstanding accounts.
• Maintain accurate records of cash, bank transactions, and financial liabilities.

B. Jewellery Stock Management \& Control

• Maintain accurate stock records for gold, silver, diamonds, gemstones, and finished jewellery.
• Ensure that all jewellery stock movements are properly recorded in the inventory software.
• Verify purchase invoices against physical stock received, including item count, gross weight, net weight, purity, and applicable stone details.
• Coordinate with the Purchase, Operations, Tagging, and Stock Departments to ensure accurate stock entries.
• Ensure stock is entered into the system before it is transferred to the next department, as per company SOP.
• Monitor stock transfers between the stockroom, showroom, tagging department, repair department, and other locations.
• Verify that every stock movement has proper documentation and authorization.
• Supervise regular physical stock verification and reconcile the results with system records.
• Investigate discrepancies in stock quantity, weight, purity, tagging, or valuation and report them to management.
• Maintain proper records of damaged jewellery, customer returns, repairs, exchanges, and items sent to or received from outside vendors.
• Ensure proper accounting and tracking of old gold purchases, customer exchanges, and scrap or melting transactions, wherever applicable.
• Monitor slow\-moving, unsold, and long\-pending stock and prepare reports for management.
• Ensure stock adjustments are supported by proper documentation and authorized approvals.

C. Stock Reconciliation \& Internal Control

• Conduct daily or periodic reconciliation of jewellery stock records, depending on transaction volume and company policy.
• Compare physical stock with inventory software and investigate all unexplained differences.
• Cross\-check purchase entries, tagging records, sales entries, returns, and stock transfers.
• Verify that stock cannot be transferred, issued, or adjusted without the required documentation and authorization.
• Maintain separate reconciliation records for gold, silver, diamonds, gemstones, and other inventory categories, wherever applicable.
• Ensure proper tracking of stock held by different departments and external vendors.
• Submit a discrepancy report to management whenever any mismatch, shortage, excess, or unauthorized movement is identified.
• Coordinate periodic physical stock audits and ensure that audit observations are resolved.
• Maintain an audit trail for all stock corrections and adjustments.

D. MIS \& Management Reporting

Prepare accurate and timely reports for the MD/CEO, including

• Daily sales and collection reports.
• Daily stock inward and outward reports.
• Purchase and vendor outstanding reports.
• Jewellery stock reconciliation reports.
• Physical stock verification and discrepancy reports.
• Gold, silver, diamond, and other stock summaries.
• Monthly GST and TDS compliance reports.
• Cash flow and bank balance reports.
• Monthly expenses and profitability reports.
• Slow\-moving and long\-pending stock reports.
• Pending repairs, returns, and vendor stock reports, wherever applicable.

E. Team Management \& Coordination

• Supervise the Accounts team and allocate responsibilities appropriately.
• Coordinate with Purchase, Operations, Tagging, Stock, Sales, and Management teams.
• Ensure all team members follow the company's accounting and inventory SOPs.
• Review the accuracy and completeness of work performed by accounts executives.
• Train team members on documentation, reconciliation, stock control, and reporting procedures.
• Ensure timely completion of daily accounting and stock\-related activities.
• Escalate unresolved discrepancies, delays, and control failures to management.

For more detail

call HR on 9915546318

Pay: ₹15,000\.00 \- ₹40,000\.00 per month

Benefits

• Cell phone reimbursement

Work Location: In person