Job category
Finance
Experience level
Senior
Relocation available
This role is eligible for relocation within country
Job type
Professionals
Travel required
No travel is expected with this role
Job code
RQ111762
Please find attached
- *This is a Castrol requisition and the successful candidate will become part of the Castrol ring\-fence ahead of the Castrol divestment later in 2026\. From the point of the divestment, you will be employed fully by Castrol and no longer be a bp**employee.
At Castrol, we are reimagining energy for people and our planet. Creating a more efficient business that makes the Best use of its resources is a critical part of getting there. And that is what our Castrol Capability Centre (CCC) in Pune, India is here to do – put digital at the heart of our business and accelerate the transformation of Castrol’s Business processes across the globe. Driven by our Castrol values and comprising capabilities in data, procurement, finance and customer service, the CCC will drive pioneering digital solutions and agile ways of working.
- *Key Accountabilities \& Challenges :**
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Accountable for ensuring accurate and timely recording and payment of all third party supplier invoices while ensuring adherence to policies and procedures in the drive for exceptional service, operational excellence and compliance.
- Lead a team of Managers, Leads, Analysts and SMEs for the Invoice Processing and Payments.
- *Invoice processing:**
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- Be the Partner concern point for all of Invoice Processing
- Ensure accurate and timely delivery of payables services (i.e. invoice/ payment processing, report preparation, etc.)
- Coordinate the reconciliation of the relevant systems to ensure they balance and that any discrepancies or variations are investigated and corrected
- Implement compliance with the Balance Sheet Integrity/ Reconciliation standard; accurate and timely reporting to Internal Control on ledgers for which the team is responsible.
- Work with relevant Internal Control team to retain controls currently owned within the team and facilitate internal and external audit review
- Provide payables related advice and information as and when required
- Implement standards for the expense process and proactively identify, propose and implement continuous improvement opportunities in existing processes
- Regularly monitor the tracking and resolution of outstanding issues that have been intensified, or further bring up to the vital parties .
- Monitor open and overdue invoices and communicate and follow\-up accordingly with the appropriate partners.
- Gather, collate and analyse data as and when necessary, in order to prepare and maintain various reports as and when needed.
- Accountable for service delivery that drives effective invoice processing, prompt payment to Castrol supplier and issue resolution on employee expenses
- Provide end to end proactive monitoring and management of transactional pipeline to ensure workload prioritization drives better user experience and on time payment to suppliers
- Support Squads to implement timely and ground\-breaking improvements in existing processes delivering better value and experience.
- Inspire, coach, and partner with business partners and 3rd party vendors to deliver outcomes whilst ensuring an inclusive culture
- Resolve sophisticated issues that are intensified by the team and supervise and monitor their performance
- Ensure compliance to relevant policies that may differ from country to country whenever possible, failing which may result in a negative impact on Castrol.
- *Expectations**
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- High level of familiarity with the systems used in order to maintain and reconcile the relevant system to ensure it balances correctly.
- There is a high financial and reputational risk involved in prompt and accurate payments processing, Payments reviewed thoroughly to ensure completeness and accuracy.
- Invoices need to be processed and verified in an accurate and timely manner within tight deadlines.
- Liaising with vendors and colleagues in different time zones and potentially in different languages requiring thorough coordination between teams !
- Develop a good understanding of all the business partner organisations served as well as the operations in order to be able to deliver high quality service and outcomes.
- Familiar with the different AP processes and systems involved between the respective teams.
- Run different partners of various levels of seniority in order to better understand expectations and needs.
- Laisse with multiple internal and external partners in different time zones and potentially in different languages requiring rigorous coordination between teams
- Manage team members who are servicing different customers in various geographical locations and using different systems
- Working hours (ANZ/ASPAC/UK/Europe/US shift) to support Business Partners Organisational Change
- *Risk Management**
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- Oversee and manage the accurate and timely delivery of AP services (i.e. invoice, payment, report preparation, etc.)
- Identify, manage and advance risks as required
- Ensure continuous operations including BCP
- Enforce compliance with Balance Sheet Integrity/Reconciliation standard; accurate and timely reporting to Internal Control on ledgers for which the team is responsible
- Work with relevant Internal Control team to maintain controls currently owned within the team and facilitate internal and external audit review
- *Qualifications, Competencies \& Approach**
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- *Essential Education \& Experience**
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- Bachelor’s Degree in Finance, Accounting, Management or related field, or currently pursuing professional qualifications (e.g. ACCA, CPA, CIMA).
- Minimum of 18\-20 years of experience in general accounting, accounts payable and / or invoice processing operations.
- Experience on tools –SAP, Ariba Guided Buying, JDE for invoice processing and payments
- Direct process management experience including procedures, driving innovation, continuous improvement, technologies, processes, procedures and tools
- Good skill in using Excel
- Experience of working cross culturally and in an international environment
- Ability to communicate and influence across different levels in the organisationEngaging and collaborative way of working
- Resilient and experienced in working in multi\-faceted environment
- **Own your success** \- Accountable for delivering innovative business outcomes; Seeks opportunities to improve and digitize process delivery; Adheres to safe and ethical work practices
- **Think big** \- Actively builds own knowledge, capabilities and skills for the future; Values teamwork and collaborates to achieve results
- **Be curious** \- Willing to suggest new ways of working, processes and technologies; Ensures the delivery and improvement of digital solutions to benefit customers
- **Effortless customer experiences** \- Understands customer needs and delivers digital seamless self\-service customer experiences
- **Digital first** \- Applies creative digital solutions to solve problems
- *Key Competencies**
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- **Operational Excellence** \- Has a sound understanding of process and workflow streamlining, problem resolution and organisational change
- **Risk Management** \- Identifies external and internal factors that impact risk and mitigation opportunities.Identifies potential new or emerging risks / threats and implements mitigation plans
- **Change Management**\- Builds energy around a change using a systematic approach to transition from the present to the desired state
- **Digital Fluency** \- Effectively uses digital guidance, tools, methodologies, and security measures for operating as a digital business. Uses digital tools to collaborate, organize, plan and reflect on digital data
- **Analytical Thinking** \- Systematically breaks down a sophisticated problem or process into component parts using logical analysis techniques to reach a solution. Logically assesses relationships, grasps interdependencies, and reviews trends within a sophisticated problem or situation. Challenges assumptions and reliability of acquired information
- **Decision Making** – Makes decisions affecting both own tasks and those of others. Combines a variety of factors including commercial awareness, risk and financial expertise to make appropriate decisions and derive insights
- **Innovation** \- Adapts existing processes, methods and ways of working to drive efficiency. Uses digital technologies to develop new ideas, projects and opportunities
- Influencing \- Identifies areas of alliance and disagreement, evaluates options and potential outcomes, and plans influencing strategy. Identifies short term customer needs and communicates benefits to the partner. Knows when and how to use the chain of command
At Castrol, we support our people to learn and grow in a diverse and challenging environment. We believe that our team is strengthened by diversity. We are committed to fostering an inclusive environment in which everyone is respected and treated fairly.
There are many aspects of our employees’ lives that are meaningful, so we offer benefits to enable your work to fit with your life. These benefits can include flexible working options, a generous paid parental leave policy, and excellent retirement benefits, among others!
We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.
We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, socioeconomic status, neurodiversity/neurocognitive functioning, veteran status or disability status. Individuals with an accessibility need may request an adjustment/accommodation related to bp’s recruiting process (e.g., accessing the job application, completing required assessments, participating in telephone screenings or interviews, etc.). If you would like to request an adjustment/accommodation related to the recruitment process, please contact us.
If you are selected for a position and depending upon your role, your employment may be contingent upon adherence to local policy. This may include pre\-placement drug screening, medical review of physical fitness for the role, and background checks.
- *Our innovative Energize recognition points programme and spot awards translate exceptional performance into tangible rewards, to motivate our high performers.**
Pay
bp offers competitive pay in line with industry standards, making us an employer of choice.
Discretionary bonus
We offer discretionary bonuses to reward strong company, business unit and individual performance, and recognition awards, including those related to long service to recognize commitment to the company.
Retirement \& savings
We offer a range of discretionary retirement and savings plans to help provide you and your family with financial security.
Insurance benefits
To give you additional peace of mind, bp provides valuable insurance benefits in some countries. These are designed to provide financial assistance to employees and their families if employees become unwell or die in service.
Equity
Depending on your location and job level, there may be equity (stock and share) options you are eligible to join so you can be part of bp’s success.
Disclaimer
This is a high\-level summary only of terms and current discretionary benefits applicable to certain roles. Some rewards, benefits and policies are at managers’ discretion and vary depending on where you work within the business. All terms subject to contract and all discretionary benefits subject to policy and eligibility.