Join Our Community
Role Title: Admin cum Central Payments \& Bill Management Executive
Department: Admin / Finance Operations
Location: Corporate Office
Experience: 1–3 years preferred
Reporting To: Admin Head / Accounts Team / Founders’ Office
Role Objective
We are looking to hire an Admin cum Central Payments \& Bill Management Executive
who will manage the company’s day\-to\-day payment coordination, bill desk, travel bookings,
reimbursements, petty cash, and admin\-related requirements.
This person will be responsible for managing the Pazy system, coordinating between
internal teams and the accounts department, collecting and maintaining bills, executing
approved payments, and supporting all administrative requirements such as flight bookings,
hotel bookings, local travel arrangements, and other office/admin coordination work.
The role is meant to create one central point of coordination for payments, bills, travel, and
admin execution.
Key Responsibilities
1\. Pazy System Management
● Manage the Pazy platform on a daily basis.
● Upload and maintain bills, invoices, reimbursements, petty cash claims, and vendor
payment requests.
● Coordinate with employees, department heads, and vendors for correct submission
of bills and supporting documents.
● Track approval status of claims and payment requests.
● Follow up for missing bills, approvals, remarks, or corrections.
● Ensure all reimbursements, petty cash claims, and payment requests are routed
through Pazy.
● Help team members understand the Pazy submission and approval process.
2\. Central Bill Desk Management
● Act as the central bill desk for the company.
● Collect offline bills from properties, vendors, employees, and internal teams.
● Maintain physical bills in a structured manner.
● Scan and upload offline bills into Pazy or relevant trackers.
● Ensure no bill is lost, duplicated, or left unprocessed.
● Maintain a proper record of bills received, bills pending, and bills submitted to
accounts.
● Provide original bills and supporting documents to the accounts team whenever
required.
● Maintain physical files for vendor bills, petty cash, reimbursements, admin expenses,
and travel expenses.
3\. Payment Execution and Coordination
● Execute approved payments for the team as per company process.
● Coordinate with the accounts team before processing any payment.
● Ensure payments are made only after necessary approvals are received.
● Track payment requests from different departments and properties.
● Maintain records of payments made, pending payments, and rejected/held payments.
● Share payment status updates with concerned teams.
● Support accounts with UTR details, payment confirmations, and transaction
references.
● Ensure all payment records are properly documented for audit and reconciliation.
Note: The person will execute payments only as per approved process and will not
independently approve payments.
4\. Reimbursement and Petty Cash Management
● Manage petty cash and reimbursement claims through Pazy.
● Collect supporting bills and verify basic details before submission.
● Ensure all claims have proper approvals and documentation.
● Maintain petty cash and reimbursement trackers.
● Follow up with employees for missing receipts or clarifications.
● Coordinate with accounts for claim processing and closure.
● Ensure timely settlement of employee reimbursements.
5\. Travel Desk and Booking Management
● Handle flight bookings for employees, founders, and team members as required.
● Coordinate hotel bookings, train bookings, cab bookings, and local travel
arrangements.
● Ensure all travel bookings are done as per approval and budget.
● Collect travel requirements from team members and confirm booking details.
● Maintain records of tickets, invoices, booking confirmations, and payment receipts.
● Coordinate cancellations, rescheduling, refunds, and travel changes.
● Maintain a travel expense tracker for internal record and accounts reconciliation.
● Ensure all travel\-related bills are uploaded and submitted properly.
6\. Vendor Bill and Payment Support
● Collect vendor invoices and supporting documents.
● Check basic invoice details such as vendor name, invoice date, GST details, amount,
property, department, and service period.
● Coordinate with department heads for service confirmation.
● Follow up for missing approvals, purchase orders, or supporting documents.
● Maintain a vendor payment tracker.
● Coordinate with accounts for vendor payment status.
● Share payment confirmations with vendors when required.
7\. Admin and Office Coordination
● Handle general admin\-related work for the office and company teams.
● Coordinate office supplies, stationery, courier, printing, documentation, and other
admin requirements.
● Support internal teams with booking, coordination, and documentation needs.
● Maintain office/admin expense records.
● Support in arranging meetings, travel, logistics, and other operational requirements.
● Coordinate with vendors for admin\-related services.
● Maintain confidentiality of all payment, employee, vendor, and company documents.
Required Skills
● Basic understanding of bills, invoices, payments, petty cash, and reimbursements.
● Good working knowledge of MS Excel / Google Sheets.
● Comfortable using software platforms like Pazy.
● Strong follow\-up and coordination skills.
● Ability to manage multiple requests at the same time.
● Good documentation and filing discipline.
● Basic understanding of payment records and admin expenses.
● Ability to coordinate with accounts, vendors, employees, and department heads.
● Attention to detail.
● Good communication skills in Hindi and English.
● Should be trustworthy, organized, and process\-driven.
Preferred Candidate Profile
● Graduate in Commerce, Business Administration, Finance, or related field.
● 1–3 years of experience in admin, accounts support, payment coordination, bill desk,
travel desk, or finance operations.
● Prior experience in travel booking, vendor coordination, reimbursement handling, or
petty cash management will be preferred.
● Should be comfortable handling confidential financial and employee\-related
documents.
● Should be disciplined, reliable, and able to follow approval processes strictly.
Key Success Metrics
● All bills uploaded and maintained properly on Pazy.
● No missing physical bills or supporting documents.
● Timely execution of approved payments.
● Accurate payment and reimbursement trackers.
● Faster closure of petty cash and reimbursement claims.
● Proper record of flight, hotel, cab, and travel bookings.
● Reduced back\-and\-forth between teams and accounts.
● Clean documentation for audit and reconciliation.
● Smooth admin support for internal teams.
Short Hiring Summary
We are hiring an Admin cum Central Payments \& Bill Management Executive who will
manage Pazy, payment coordination, bill desk, reimbursements, petty cash, travel
bookings, and general admin requirements. The person will act as the central link
between internal teams and the accounts department, ensuring that all bills,
payments, approvals, and admin requests are properly tracked, documented, and
executed on time.
Pay: ₹22,000\.00 \- ₹28,000\.00 per month
Work Location: In person