Admin cum Accountant

We are looking for a **responsible, organised, and detail\-oriented Admin \& Accounts Executive** to support our company's day\-to\-day accounting, banking, documentation, and administrative activities.

The role will primarily involve **managing Zoho Books, coordinating with our Accounts team and CA, handling banking\-related documentation, maintaining company and individual records, and following up on accounting, GST, and other official matters**.

Freshers are welcome to apply. We are more interested in someone who is **responsible, quick to learn, comfortable with technology, and able to use AI tools effectively**.

Key Responsibilities

• *Accounts \& Zoho Books**

• Maintain and regularly update company accounts in **Zoho Books**.
• Record and maintain sales, purchases, expenses, receipts, payments, and other financial transactions.
• Maintain invoices, bills, receipts, and supporting financial documents.
• Assist with bank reconciliation and routine accounting activities.
• Track outstanding payments, receipts, and other accounting\-related items.
• Coordinate with the internal Accounts team and **Chartered Accountant (CA)** for accounting, GST, taxation, and compliance requirements.
• Provide required reports, statements, and documents to the Accounts team and CA.

• *Banking \& Financial Coordination**

• Coordinate with banks regarding routine account\-related matters.
• Prepare and submit documents required by banks for **Overdraft (OD), credit facilities, account\-related requests, KYC, and other banking requirements**.
• Maintain proper records of bank correspondence and submitted documents.
• Follow up with bank officials on pending requests and documentation.
• Visit banks when required to submit documents, collect documents, meet bank officials, or resolve pending matters.

• *CA, GST \& Government Office Coordination**

• Coordinate with the company's CA and Accounts team for pending accounting, GST, taxation, and compliance matters.
• Collect, submit, and follow up on required documents.
• Visit the **CA office, GST office, or other relevant offices** when required.
• Meet concerned officers or representatives to submit documents and follow up on pending matters.
• Maintain proper records of applications, acknowledgements, letters, notices, and other official documents.

• *Company, Employee \& Personal Documentation**

• Maintain organised physical and digital records of **company documents and authorised individual documents**.
• Maintain records of certificates, registrations, agreements, KYC documents, bank documents, tax documents, and other important paperwork.
• Maintain **employee attendance, leave records, and other staff\-related documentation**.
• Ensure important documents are properly named, organised, scanned, and securely stored.
• Keep track of documents that need renewal, submission, or follow\-up.
• Ensure confidential financial, company, employee, and personal information is handled securely.

• *General Administration**

• Handle routine office administrative work and documentation.
• Prepare letters, applications, declarations, forms, reports, and other official documents when required.
• Maintain professional email communication with banks, CA offices, government offices, and other external parties.
• Assist management and the Accounts team with day\-to\-day administrative and financial tasks.
• Take ownership of pending tasks and ensure proper follow\-up until completion.

• *AI \& Technology Skills**

We are a technology\-focused company and expect the candidate to use **AI tools as part of their daily work**.

• Ability to effectively use **ChatGPT and Google Gemini** for research, drafting emails/letters, preparing documents, understanding accounting or banking requirements, and completing routine tasks.
• We will provide access to **ChatGPT Plus and Gemini Pro** where required.
• Candidate should be comfortable learning new software and using technology to improve productivity.
• Ability to use AI to find solutions independently instead of relying on others for every small task.

Skills \& Requirements

• **Freshers are welcome to apply.**
• Basic understanding of accounting and financial transactions.
• Good knowledge of **Google Sheets**,**MS Excel and MS Word**.
• Familiarity with **Zoho Books** is an advantage, but training can be provided to the right candidate.
• Good English communication skills, particularly for professional emails and documentation.
• Good organisational and documentation skills.
• Comfortable dealing with banks, CA offices, and government departments.
• Willingness to travel locally for official work when required.
• Good attention to detail and accuracy.
• Ability to work independently and follow up on pending tasks.
• Honest, responsible, and trustworthy, especially when handling financial and confidential documents.
• **Strong willingness to learn and use AI tools efficiently.**

Ideal Candidate

The ideal candidate is someone who is

• **Tech\-savvy and comfortable using AI tools.**
• Responsible and trustworthy.
• Good with documentation and numbers.
• Organised and detail\-oriented.
• Comfortable communicating with banks, CAs, and government officials.
• Proactive in following up on pending work.
• Able to take ownership instead of waiting for instructions for every task.
• Willing to learn accounting, banking, GST, and compliance processes.

Pay: ₹8,000\.00 \- ₹25,000\.00 per month

Benefits

• Cell phone reimbursement
• Flexible schedule
• Paid sick time
• Paid time off

Ability to commute/relocate

• Satellite, Ahmedabad, Gujarat: Reliably commute or planning to relocate before starting work (Preferred)

Application Question(s)

• What Was Your Last Salary?
• What's Your Expected Salary?

Education

• Bachelor's (Required)

Work Location: In person