Admin Manager

• *JOB DESCRIPTION – ADMIN EXECUTIVE**

• *Company Name\- Safe A and T Technology (Dry All)**

• *Industry: Manufacturing**

• *Department: Administration**

• *Designation: Admin Executive**

• *Experience: 2–5 Years**

• *Qualification: Graduate in any discipline**

• *Reporting To: Admin Manager / Management**

• *Location : Ambernath**

• *1\. Job Purpose**

To manage day\-to\-day administrative activities of the factory and office, ensuring smooth facility operations, effective vendor coordination, proper maintenance of company assets, and a safe, clean, and organized working environment.

• *2\. Key Responsibilities**

• *A. Facility \& Office Administration**

\- Manage daily administrative activities at the factory and office premises.

\- Monitor housekeeping, cleanliness, pantry services, and hygiene standards.

\- Coordinate repairs, maintenance, electrical, plumbing, and other facility\-related requirements.

\- Ensure availability of office supplies, stationery, drinking water, and other essential items.

\- Coordinate meeting room arrangements, visitor management, and guest hospitality.

• *B. Security \& Safety Coordination**

\- Coordinate with security personnel for visitor entry, gate passes, vehicle entry, and material movement.

\- Monitor security attendance, deployment, and daily activities.

\- Ensure proper implementation of administrative rules and access\-control procedures.

\- Coordinate with the Safety Department for workplace safety and emergency preparedness.

• *C. Vendor \& Purchase Coordination**

\- Coordinate with vendors for housekeeping, security, maintenance, pantry, and other services.

\- Obtain quotations, compare prices, and seek approval before purchases.

\- Follow up on purchase orders, service delivery, invoices, and payments with Accounts.

\- Maintain vendor records, contracts, service agreements, and contact details.

• *D. Asset \& Inventory Management**

\- Maintain records of furniture, office equipment, IT assets, and other company properties.

\- Monitor stock of stationery, pantry supplies, cleaning materials, and administrative consumables.

\- Conduct periodic physical verification of administrative assets and inventory.

\- Coordinate the issuance, return, repair, and replacement of company assets.

• *E. Employee Facilities \& General Administration**

\- Coordinate employee transportation, accommodation, and canteen facilities, wherever applicable.

\- Manage arrangements for company events, meetings, celebrations, and employee welfare activities.

\- Handle administrative complaints and resolve facility\-related issues promptly.

\- Maintain records of utility expenses, service bills, and administrative expenditure.

\- Prepare daily, weekly, and monthly administrative reports for management.

• *3\. Educational Qualification**

\- Graduate in any discipline.

\- Diploma or certification in Administration / Facility Management will be an added advantage.

• *4\. Required Experience \& Skills**

\- 2–5 years of experience in administration, preferably in a manufacturing company.

\- Experience in factory administration, facility management, and vendor coordination.

\- Good knowledge of MS Excel, MS Word, email communication, and documentation.

\- Strong negotiation, coordination, and problem\-solving skills.

\- Ability to manage multiple tasks and coordinate with different departments.

\- Knowledge of administrative budgeting, inventory control, and expense monitoring.

• *5\. Key Performance Indicators (KPIs)**

\- Timely resolution of facility and maintenance complaints.

\- Effective control of administrative expenses.

\- Proper maintenance of company assets and inventory records.

\- Availability of essential supplies without operational interruptions.

\- Timely vendor coordination and service delivery.

\- Maintenance of housekeeping, hygiene, and workplace standards.

\- Accuracy of administrative reports and documentation.

\- Compliance with company administrative procedures and security protocols.

• *6\. Preferred Candidate Profile**

The candidate should be proactive, well\-organized, cost\-conscious, and capable of independently managing factory and office administration. Experience coordinating with security, housekeeping, maintenance teams, vendors, and multiple departments in a manufacturing environment is preferred.

• *Thanks and Regards**

• *HR Nisha**

Pay: ₹35,000\.00 \- ₹40,000\.00 per month

Work Location: In person