Administration Assistant

• *Job Title:** Admin cum Executive Assistant
• *Reports To:** \[Insert Title, e.g., Chief Executive Officer / Managing Director]
• *Job Overview:**

The Admin cum Executive Assistant provides comprehensive, high\-level administrative support to executive leadership while managing daily office operations. **This dual role acts as the primary gatekeeper for the executive and the central engine ensuring a productive, organized workspace.**

Scope of Work

1\. Executive Support \& Calendar Management

• **Calendar Management:** Manage and optimize the executive’s daily, weekly, and monthly schedules by prioritizing, scheduling, and rescheduling appointments.
• **Gatekeeping:** Screen and filter incoming calls, emails, and visitor requests to protect the executive's time and ensure critical matters are prioritized.
• **Meeting Preparation:** Coordinate internal and external meetings, prepare agendas, compile briefing documents, and log detailed minutes of meetings (MoM) with actionable trackables.
• **Correspondence:** Draft, review, and format sensitive correspondence, official memos, presentations, and reports on behalf of the executive.

2\. Travel \& Logistics Coordination

• **Itinerary Planning:** Arrange complex domestic and international travel, including flights, hotel bookings, visas, ground transportation, and detailed itineraries.
• **Expense Management:** Track, compile, and reconcile executive travel expenses and corporate credit card statements for timely reimbursement.

3\. Office Administration \& Operations

• **Inventory Control:** Monitor, procure, and maintain stock levels for office stationery, pantry items, and regular workplace supplies.
• **Records Management:** Establish and maintain a highly organized, secure physical and digital filing system for corporate documents and contracts.

Key Qualifications \& Skills

• **Experience:** 3\+ years of experience as an Executive Assistant, Administrative Assistant, or Office Manager.
• **Technical Savvy:** High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
• **Communication:** Exceptional verbal and written English communication skills.
• **Discretion:** Proven ability to handle highly confidential, proprietary corporate and personal data with strict professionalism.
• **Soft Skills:** Outstanding multitasking abilities, strong time management, problem\-solving skills, and a calm demeanor under tight deadlines.

Pay: ₹20,000\.00 \- ₹30,000\.00 per month

Work Location: In person