Assistant Accounts Executive

About the Role

We are looking for an experienced, detail\-oriented, and responsible Assistant Account Manager to manage day\-to\-day accounting operations, GST and TDS compliance, financial reporting, reconciliations, and other finance\-related activities.

The ideal candidate should have a minimum of 3 years of hands\-on experience in accounting and taxation, with a strong understanding of bookkeeping, statutory compliance, financial statements, and accounting software.

The candidate should be capable of independently handling routine accounting operations, maintaining accurate financial records, meeting compliance deadlines, and supporting management with financial reports and analysis.

Key Roles \& Responsibilities

1\. Day\-to\-Day Accounting \& Bookkeeping

Maintain and update books of accounts accurately on a daily basis.

Record and classify financial transactions, including sales, purchases, expenses, receipts, and payments.

Maintain general ledgers, journals, cash books, and other accounting records.

Prepare and record journal entries, adjustment entries, provisions, and accruals.

Maintain proper documentation for all financial transactions, including invoices, bills, receipts, vouchers, and supporting documents.

Ensure accounting records are accurate, complete, and up to date.

Manage petty cash and maintain cash transaction records.

Identify accounting discrepancies and resolve them promptly.

2\. GST Compliance \& Filing

Handle day\-to\-day GST\-related accounting and compliance activities.

Prepare, review, and file GST returns, including GSTR\-1 and GSTR\-3B, as applicable.

Reconcile sales and purchase data with GST returns and available portal records.

Verify input tax credit (ITC) eligibility and reconcile ITC with GSTR\-2B.

Maintain proper GST records, invoices, and supporting documents.

Monitor GST payment deadlines and ensure timely filing and payment.

Assist with GST notices, reconciliations, assessments, and departmental queries.

Coordinate with external consultants or tax professionals when required.

3\. TDS \& Income Tax Compliance

Calculate TDS on applicable payments, such as professional fees, contractor payments, rent, and other eligible transactions.

Ensure correct TDS deduction, deposit, and reconciliation within prescribed timelines.

Prepare and file quarterly TDS returns, including applicable Forms 24Q and 26Q.

Verify TDS certificates, challans, and deduction records.

Reconcile TDS balances with Form 26AS, AIS, and books of accounts wherever applicable.

Assist in issuing TDS certificates, including Form 16 and Form 16A, as applicable.

Maintain compliance calendars and track statutory filing deadlines.

Coordinate with consultants for income tax return preparation and related requirements.

4\. Bank Reconciliation \& Cash Management

Perform regular bank reconciliations for all company bank accounts.

Reconcile bank statements with accounting records and investigate discrepancies.

Track outstanding cheques, unidentified transactions, bank charges, and pending receipts or payments.

Maintain cash flow records and monitor daily financial transactions.

Prepare bank balance summaries and cash position reports.

Ensure proper recording and reconciliation of all receipts and payments.

5\. Financial Statements \& Reporting

Prepare monthly and periodic Profit \& Loss (P\&L) statements.

Assist in preparing and reviewing Balance Sheets.

Prepare trial balances, general ledger reports, and schedules of assets and liabilities.

Prepare and review accounts payable and accounts receivable ageing reports.

Monitor outstanding customer payments and follow up on overdue receivables.

Track vendor payments and ensure timely settlement of approved bills.

Assist with cash flow statements and working capital analysis.

Prepare monthly MIS reports and financial summaries for management.

Analyse revenue, expenses, profitability, and significant financial variances.

Ensure financial reports are accurate and prepared within agreed timelines.

6\. Accounts Payable, Receivable \& Billing

Prepare, verify, and process customer invoices and vendor bills.

Manage monthly billing and ensure timely invoice generation.

Record customer receipts and vendor payments accurately.

Maintain customer and vendor ledgers.

Monitor outstanding invoices and coordinate payment follow\-ups.

Verify invoices against supporting documents and applicable approvals.

Ensure proper recording of credit notes, debit notes, and adjustments.

Maintain accurate records of payment commitments and due dates.

7\. Month\-End \& Year\-End Closing

Perform month\-end accounting activities and ledger reviews.

Pass necessary adjustment entries, provisions, accruals, and depreciation entries.

Reconcile bank accounts, customer accounts, vendor accounts, GST, and TDS balances.

Review trial balances and investigate unusual or incorrect balances.

Assist in preparing year\-end financial statements and schedules.

Coordinate with auditors and provide supporting documents during statutory, internal, or tax audits.

Maintain audit\-ready accounting records and documentation.

8\. Fixed Assets, Expenses \& Internal Controls

Maintain the fixed asset register and record additions, disposals, and depreciation.

Monitor company expenses and ensure proper supporting documentation.

Review expense claims, bills, and reimbursements for accuracy and approval.

Assist with budget monitoring and expense analysis.

Maintain appropriate financial controls and follow internal accounting procedures.

Ensure confidentiality and security of financial information.

9\. Accounting Software \& Excel

Work with accounting software such as Tally Prime, Zoho Books, Busy, or equivalent.

Maintain accounting data and generate financial reports using accounting software.

Use Microsoft Excel or Google Sheets for reconciliations, reporting, and financial analysis.

Work with Excel formulas, PivotTables, lookup functions, filters, and data analysis tools.

Maintain organised digital records and accounting files.

10\. Other Finance \& Administrative Responsibilities

Support management with routine financial analysis and accounting\-related queries.

Assist with payroll accounting, salary records, and statutory deductions where applicable.

Maintain records related to employee reimbursements and other company payments.

Support professional tax and other applicable statutory compliance requirements.

Coordinate with banks, auditors, vendors, customers, and external consultants as required.

Handle other accounting, finance, and business administration responsibilities assigned by management.

Required Qualifications \& Experience

Minimum 3 years of relevant hands\-on experience in accounting and finance.

B.Com, M.Com, BBA (Finance), or an equivalent qualification preferred.

Strong practical knowledge of GST returns, TDS deductions, deposits, and return filing.

Hands\-on experience in bank reconciliation and ledger reconciliation.

Ability to prepare monthly P\&L statements, Balance Sheets, and trial balances.

Good understanding of accounts payable, accounts receivable, billing, and bookkeeping.

Working knowledge of statutory compliance, taxation, and accounting principles.

Proficiency in Tally Prime or equivalent accounting software.

Good working knowledge of Microsoft Excel and spreadsheets.

Ability to independently manage routine accounting tasks and meet compliance deadlines.

Strong attention to detail, analytical skills, and problem\-solving ability.

Good communication, organisational, and time\-management skills.

What We Are Looking For

We are looking for someone who

Can independently handle day\-to\-day accounting operations.

Has practical, hands\-on experience rather than only theoretical knowledge.

Is comfortable handling GST and TDS compliance and related reconciliations.

Can prepare financial statements and identify discrepancies in accounts.

Takes ownership of responsibilities and follows up on pending tasks.

Maintains accuracy, confidentiality, and proper financial documentation.

Is proactive, organised, reliable, and committed to meeting deadlines.

Can join immediately or at the earliest possible date.

What We Offer

Monthly salary of ₹20,000 – ₹25,000, depending on experience and practical knowledge.

Opportunity to manage and gain exposure to end\-to\-end accounting operations.

Hands\-on responsibility for taxation, statutory compliance, reconciliations, and financial reporting.

Professional work environment with opportunities to develop accounting and finance management skills.

How to Apply

Interested candidates who meet the above requirements can share their updated resume with details of their relevant accounting experience.

Important: Candidates must have their own laptop and be available to work full\-time from our Nerul, Navi Mumbai office. Immediate joiners will be given preference.

Please apply only if you have at least 3 years of relevant accounting experience and practical knowledge of GST, TDS, bank reconciliation, and financial statement preparation

Laptop: Candidates must have their own laptop for work

Pay: ₹20,000\.00 \- ₹25,000\.00 per month

Work Location: In person