Assistant Manager- TA Coordination

Overview

As a Recruitment Coordinator, you will play a key role in ensuring seamless execution of recruitment coordination processes across different hiring categories: Professional External \& Internal Hiring, Frontline Hiring for South Africa. You will be responsible for managing requisition processing, offer management, pre\-boarding, and onboarding activities, while ensuring compliance, data integrity, and process adherence.

This role requires strong organizational skills, attention to detail, stakeholder collaboration, and the ability to work efficiently in a fast\-paced environment. You will work closely with Recruiters, Hiring Managers, Talent Acquisition Leaders, and HR teams to deliver an exceptional recruitment experience for both candidates and internal stakeholders.

Responsibilities

• *Recruitment Coordination \& Process Management**

• Requisition Management: Ensure accurate entry, updates, and maintenance of job requisitions within the Applicant Tracking System (ATS).
• Offer \& Pre\-boarding Support:

+ Assist in the preparation and issuance of offer letters ensuring accuracy, compliance, and timely delivery.

+ Facilitate background checks, tracking progress, and resolving any related issues.

* Onboarding Coordination

+ Support pre\-boarding activities, including new hire documentation and orientation scheduling.

+ Ensure a smooth transition for new hires, resolving any onboarding\-related concerns efficiently.

• Process Oversight: Monitor all aspects of the recruitment lifecycle, ensuring timely completion of each stage while maintaining high service standards.

• *Data Management \& Reporting**

• Maintain accurate and up\-to\-date candidate records within the ATS and other recruitment systems.
• Ensure data integrity and compliance with company policies and data privacy regulations.
• Generate basic reports on recruitment activities, tracking process completion rates, candidate status, and coordination efficiency.

• *Stakeholder Management \& Communication**

• Build and maintain strong relationships with Recruiters, Hiring Managers, HR Teams, and Candidates.
• Provide timely updates on the status of coordination activities, ensuring clear communication and alignment.
• Ensure candidates receive a high\-touch experience, keeping them informed throughout the interview and hiring process.

• *Process Improvement \& Technology Utilization**

• Identify and suggest process improvements to streamline coordination activities and enhance efficiency.
• Utilize the ATS, CRM, and other recruitment tools to ensure timely and accurate execution of coordination activities.
• Stay updated on system and process changes, ensuring proper adoption and compliance.

• *Compliance \& Process Adherence**

• Ensure all recruitment activities comply with local employment laws, company policies, and global hiring standards.
• Maintain accurate data entry and tracking within the ATS, ensuring full compliance with recruitment lifecycle protocols.
• Safeguard the accuracy and completeness of candidate records, ensuring adherence to data privacy regulations.

Qualifications

Required Qualifications

• **Education \& Experience:** Bachelor’s Degree and 2\+ years of experience in recruitment coordination, HR operations, or talent acquisition support.
• **Talent Acquisition Technology Expertise:** Experience working with Applicant Tracking Systems (ATS) (e.g., iCIMS, Workday, SuccessFactors) and recruitment technologies.
• **Organizational \& Time Management Skills:** Strong ability to manage multiple priorities, high\-volume hiring processes, and deadlines in a fast\-paced environment.
• **Communication \& Stakeholder Management:** Excellent verbal and written communication skills, with the ability to interact professionally with candidates, recruiters, hiring managers, and cross\-functional stakeholders.
• **Process \& Compliance Adherence:** Understanding of global hiring standards, local employment laws, and recruitment lifecycle protocols to ensure compliance and data integrity.
• **Attention to Detail:** Strong focus on accuracy in offer processing, scheduling, and data management to maintain seamless recruitment coordination.
• **Collaboration \& Confidentiality:** Ability to work collaboratively across teams while maintaining discretion in handling sensitive candidate information.
• **Candidate Experience Management:** Strong customer service orientation to ensure a high\-touch candidate experience throughout the interview and onboarding process.
• **Proficiency in English:** Strong written and spoken English skills to support recruitment coordination across regions.

Preferred Qualifications

• **High\-Volume Hiring Expertise:** Experience supporting external professional, or frontline hiring processes in a high\-volume recruitment environment.
• **HR Systems \& Data Management:** Familiarity with recruitment workflows, HR processes, and system\-generated analytics to support reporting and insights.
• **Process Improvement Mindset:** Ability to identify opportunities for operational efficiency and suggest enhancements to streamline coordination activities.