Associate Manager-Admin (Consultant)

Job Description

• *Job Description**

• *Title:** Associate Manager – Administration

• *Employment Type**: 6 months Contract

• *Location:** Bangalore

• *Work arrangement:** 5 days in the office

• *About Upstox**

At Upstox, we’re building the future of investing — simple, powerful, and for everyone. We’re one of India’s fastest\-growing fintech platforms, backed by the best in the business, including Mr. Ratan Tata and Tiger Global, and on a mission to make wealth creation accessible to every Indian. From first\-time investors to seasoned traders, millions trust us to power their financial journeys. We’re not just moving fast — we’re moving with purpose. If you thrive in a high\-energy, high\-impact environment, you’re in the right place.

• *The Role: Manager – Administration**

We’re looking for a seasoned admin leader to keep Upstox running smoothly across every location. You’ll own everything from facilities, vendors and procurement to travel and compliance, partnering closely with IT, Infosec, Finance and HR to build systems that scale with a fast\-growing organisation.

• *What You’ll Own**

• Partner with IT, Infosec, Finance and HR to build and enforce organisation\-wide policies and processes for admin, facilities, procurement and travel, while maintaining ISO standards and 100% compliance with Information Security guidelines.
• Drive smooth office administration across all locations, including setting and monitoring tasks for housekeeping and physical security teams.
• Own end\-to\-end vendor management for office supplies, employee onboarding kits and engagement\-activity requirements.
• Manage the full invoice and PO cycle: collecting, verifying, documenting and uploading bills to the HRMS tool, maintaining hard copies, tracking reimbursements for timely settlement, and keeping trackers updated for every task.
• Plan end\-to\-end domestic and international travel for department heads, management and employees, covering transport, dates, costs, accommodation and other services in line with the in\-house travel policy.

• *What we’re looking for**

• 8–10 years of proven experience in administration.
• Hands\-on expertise in end\-to\-end domestic and international travel and stay bookings for large groups, including global leadership itineraries, along with strong knowledge of current travel trends.
• Excellent verbal and written communication, with the ability to interact, influence and negotiate effectively with key stakeholders and the leadership team.
• Strong interpersonal, time management and organisational skills, with sharp data management and filing discipline.
• A self\-motivated problem solver who can prioritise, think on their feet and deliver with minimal supervision in a fast\-paced, agile environment.
• Working knowledge of SAP MM is an added advantage.

• *Why This Role Rocks**

You’ll be the backbone that keeps a high\-growth fintech running seamlessly, with real ownership over how our offices, vendors and leadership travel operate across the country and beyond.

By applying for this position, you acknowledge that you have reviewed our Prospective Employee Privacy Notice, which outlines how Upstox collects, uses, and protects your Personal Information (“PI”). I accept Upstox’s Prospective Employee Privacy Notice.