Back Office Assistant

• *Job Description: Personal Assistant / Assistant Back Office**

• *Company Name:** Gujarat Infrapipes

• *Position:** Personal Assistant / Assistant Back Office

• *Location:** Por, Manglej, Vadodara

• *Office Timings:** 8:30 AM to 5:30 PM (Monday to Saturday)

• *Transportation Facility:** Free transportation facility available from Vadodara to the company and back.

• *About the Role**

Gujarat Infrapipes is seeking a dynamic, organized, and tech\-savvy **Personal Assistant / Assistant Back Office** to support daily administrative operations, executive coordination, and data management. The ideal candidate must possess excellent interpersonal skills, proficiency in modern office software including Artificial Intelligence (AI) tools, and a strong commitment to efficiency and professionalism.

• *Key Responsibilities**

• **Executive Support \& Office Management:**
• Manage leadership schedules, appointments, meetings, and daily itineraries efficiently.
• Coordinate smoothly across various internal departments and ensure timely follow\-ups.
• Handle general office management tasks to maintain a streamlined and organized work environment.
• **Documentation \& MIS Reporting:**
• Prepare, maintain, and analyze MIS reports and administrative documentation.
• Manage organizational data with high accuracy, confidentiality, and strong attention to detail.
• **Technology \& AI Integration:**
• Utilize modern office software (MS Excel, MS Word, PowerPoint) for advanced reporting and presentations.
• Leverage AI\-powered tools and productivity software to automate routine administrative tasks, enhance efficiency, and streamline communication.
• **Communication \& Correspondence:**
• Maintain professional verbal and written communication in English with internal teams and external stakeholders.

• *Candidate Requirements \& Qualifications**

• **Education:** 12th Pass / Graduate in any stream.
• **Experience:** 2 to 4 Years of relevant experience in back office operations, administration, or as a Personal Assistant.
• **Key Skills \& Competencies:**
• Exceptional verbal and written English communication skills.
• Strong knowledge and hands\-on experience with MS Office Suite (MS Excel, MS Word, MS PowerPoint).
• Familiarity and working knowledge of AI tools and modern business software.
• Excellent organizational, data management, and problem\-solving abilities.
• Ability to multitask, manage schedules, and handle coordination seamlessly.

• *Perks \& Benefits**

• **Free Transportation:** Pick\-up and drop facility provided from Vadodara directly to the workplace.

Benefits

• Flexible schedule
• Health insurance
• Provident Fund

Work Location: In person