Back Office Executive

We are looking for a proactive, organized, and detail\-oriented Backend Executive to manage vendor coordination, payment follow\-ups, client communication, documentation, and day\-to\-day backend operations. The ideal candidate should have strong Excel skills, good communication abilities, and practical knowledge of AI tools to improve productivity and streamline workflows.

Key Responsibilities

• **Vendor Coordination:** Manage vendor communication, maintain vendor databases, and ensure proper documentation of vendor\-related activities.
• **Payment Follow\-ups:** Coordinate with vendors, clients, and the accounts team to track outstanding payments and ensure timely payment clearance.
• **Client Coordination:** Communicate with clients regarding requirements, project updates, pending information, and regular follow\-ups.
• **Internal Coordination:** Coordinate with internal teams and management to ensure smooth workflow and timely completion of assigned tasks.
• **MIS \& Reporting:** Prepare, update, and maintain Excel/Advanced Excel trackers, MIS reports, and operational data.
• **Presentation Preparation:** Create professional presentations and reports using Microsoft PowerPoint.
• **AI Tools \& Productivity:** Use AI tools such as ChatGPT, Gemini, and Claude for documentation, report preparation, data organization, research, and daily productivity tasks.
• **Backend Operations:** Handle day\-to\-day backend activities, administrative tasks, and operational support.
• **Documentation Management:** Maintain accurate records of quotations, invoices, payment status, client communications, and other business documents.
• **Task Tracking:** Monitor pending activities, maintain follow\-up schedules, and ensure timely closure of assigned tasks.
• **Data Management:** Ensure accuracy, confidentiality, and proper organization of company and client information.

Required Skills \& Qualifications

• Graduate in any discipline; BBA, B.Com, or equivalent qualifications preferred.
• 1–3 years of experience in backend operations, vendor coordination, administration, or a similar role preferred.
• Good knowledge of MS Excel and Advanced Excel.
• Working knowledge of Microsoft PowerPoint and MS Office.
• Familiarity with AI tools such as ChatGPT, Gemini, and Claude.
• Strong written and verbal communication skills.
• Good coordination, follow\-up, and time\-management abilities.
• Ability to handle multiple tasks and meet deadlines.
• Strong attention to detail and problem\-solving skills.
• Ability to work independently and coordinate effectively with different teams.

Preferred Skills

• Experience in vendor management and payment tracking.
• Knowledge of MIS reporting and data management.
• Ability to prepare professional reports and presentations.
• Familiarity with AI\-assisted documentation and workflow automation.
• Experience working in a fast\-paced corporate or project\-based environment.

Key Performance Indicators (KPIs)

• Accuracy and timely updating of MIS reports and trackers.
• Timely vendor and client follow\-ups.
• Proper maintenance of vendor records and documentation.
• Timely follow\-up and tracking of outstanding payments.
• Timely completion of assigned tasks.
• Effective coordination with internal teams and management.
• Efficient use of AI tools to improve work quality and productivity.

Pay: ₹15,000\.00 \- ₹28,000\.00 per month

Benefits

• Flexible schedule

Work Location: In person