Back Office Executive

JOB DESCRIPTIONPosition: Back Office Executive

• *Company:** Khushbu Auto Finance Limited (KAFL)
• *Department:** Back Office / Operations
• *Location:** Rajkot, Gujarat
• *Job Type:** Full\-Time
• *Education:** Minimum 12th Pass (HSC) or equivalent

1\. About the Company

Khushbu Auto Finance Limited (KAFL) is an RBI\-registered Non\-Banking Financial Company (NBFC), incorporated on August 19, 1994\. The company specializes exclusively in financing three\-wheelers, supporting mobility and self\-employment opportunities across India. KAFL is promoted and backed by Atul Auto Limited and Dr. Vijay Kedia / Kedia Securities. Its corporate office is located at Gondal Road, Rajkot, Gujarat.

2\. Job Summary

We are looking for a detail\-oriented and organized Back Office Executive to support the company's daily administrative, operational, and data management activities. The candidate will be responsible for maintaining accurate records, handling data entry, preparing MIS reports, managing documentation, and coordinating with internal departments to ensure smooth business operations.

The ideal candidate should have strong computer skills, **essential knowledge of Advanced MS Excel**, good analytical ability, and a commitment to accuracy and timely completion of assigned tasks.

3\. Key Responsibilities

• *A. Data Entry and Record Management**

• Enter, update, verify, and maintain company data in internal systems and Excel spreadsheets.
• Ensure the accuracy, completeness, and consistency of records.
• Maintain and organize customer, loan, payment, and operational records as assigned.
• Identify and correct data discrepancies in coordination with the concerned departments.

• *B. MIS Reporting and Data Analysis**

• Prepare daily, weekly, and monthly MIS reports as required by management.
• Consolidate data from multiple sources and prepare structured reports using MS Excel.
• Use Advanced Excel functions such as VLOOKUP/XLOOKUP, IF, SUMIF/SUMIFS, COUNTIF/COUNTIFS, Pivot Tables, and conditional formatting.
• Analyze data, identify discrepancies, and provide accurate reports within specified timelines.

• *C. Documentation and File Management**

• Maintain physical and digital files, documents, registers, and records systematically.
• Verify documents for completeness and accuracy.
• Support document scanning, filing, data compilation, and record retrieval.
• Ensure proper documentation and confidentiality of company and customer information.

• *D. Operational and Administrative Support**

• Assist in routine back\-office operations and daily administrative activities.
• Coordinate with branch teams and other departments for data collection, verification, and reporting.
• Follow up on pending reports, documents, and operational requirements.
• Support management in preparing statements, summaries, and other reports as assigned.

• *E. Compliance and Process Management**

• Follow company policies, standard operating procedures, and reporting timelines.
• Maintain data confidentiality and ensure secure handling of company information.
• Report errors, irregularities, and data mismatches to the concerned authority.
• Ensure that all assigned tasks are completed accurately and within deadlines.

4\. Educational Qualification

• Minimum qualification: 12th Pass (HSC) or equivalent.
• Additional computer or office administration certifications will be an advantage.
• Graduation is not mandatory.

5\. Required Skills and Knowledge

• **Advanced MS Excel knowledge is essential**, including formulas, lookup functions, Pivot Tables, data sorting, filtering, and report preparation.
• Good working knowledge of MS Word and other MS Office applications.
• Strong data entry skills with a high level of accuracy.
• Basic analytical and problem\-solving abilities.
• Good organizational and time management skills.
• Attention to detail and the ability to handle repetitive tasks efficiently.
• Good communication and coordination skills.
• Ability to work independently and collaboratively within a team.

6\. Experience

• Freshers with strong Advanced Excel skills may apply.
• Candidates with prior experience in back\-office operations, MIS reporting, data management, or financial services will be preferred.

7\. Key Performance Indicators (KPIs)

Performance will be evaluated based on

• Accuracy and completeness of data entry.
• Timely submission of MIS reports.
• Proficiency in Advanced Excel and reporting.
• Proper maintenance of records and documentation.
• Timely resolution of data discrepancies.
• Adherence to company procedures and confidentiality requirements.

8\. What We Offer

• Competitive salary based on skills and experience.
• Professional and supportive working environment.
• Opportunities to develop Excel, reporting, and operational skills.
• Career growth opportunities within the organization.

9\. How to Apply

Interested candidates who meet the above criteria may share their updated resume with the HR Department of Khushbu Auto Finance Limited (KAFL).

• *Job Location:** Rajkot, Gujarat

• *Join KAFL and contribute to efficient operations through accurate data management and reporting.**

Pay: ₹13,000\.00 \- ₹16,000\.00 per month

Benefits

• Health insurance
• Life insurance
• Paid sick time
• Paid time off
• Provident Fund

Work Location: In person