Back Office Executive

• *Job Summary**

We are looking for a detail\-oriented and analytical Secretary to manage sales call tracking, HORECA data collection, Daily Sales Report (DSR) verification, maintenance purchase order monitoring, civil expense records, ERP reporting, and management meeting schedules. The candidate will be responsible for maintaining accurate records, verifying operational data, and preparing timely reports to support management decisions.

• *Key Responsibilities**

• *1\. Sales Call Monitoring \& DSR Verification**

• Monitor daily sales calls, with a target of 65 calls, including agency\-related calls.
• Track sales location details and the number of counters visited by sales personnel up to the first half of the day.
• Collect Daily Sales Reports (DSRs) from the Sales Liaisoning Department and verify the reported data for accuracy and completeness.
• Prepare daily sales call tracking and counter\-visit reports for management review.

• *2\. HORECA Data Collection \& Target Monitoring**

• Collect and maintain HORECA data.
• Monitor target versus achievement and prepare periodic performance reports.
• Track data collection progress and coordinate with the concerned team to achieve assigned targets.
• Maintain accurate records of customer details, market coverage, and business development activities.

• *3\. Maintenance Purchase Order (PO) Verification**

• Verify maintenance purchase orders and maintain a systematic PO register.
• Check PO details, approval status, vendor information, quotations, and work descriptions.
• Ensure maintenance work is supported by the required documentation and management approvals.
• Track PO status and maintain records for reference, audit, and payment verification.

• *4\. Daily Maintenance Work Monitoring**

• Collect daily maintenance work reports from the concerned departments and units.
• Verify vendor details, quoted prices, actual work performed, and work completion status.
• Cross\-check maintenance expenses against approved quotations and purchase orders.
• Highlight price discrepancies, unauthorized work, incomplete documentation, or deviations for management review.

• *5\. Civil Ledger \& Payment Tracking**

• Maintain the civil maintenance ledger, including vendor\-wise work and expense details.
• Record payment amounts, payment dates, pending dues, and outstanding balances.
• Verify payment records against approved bills, work orders, and supporting documents.
• Prepare periodic civil expense and payment status reports for management.

• *6\. ERP Reporting \& Data Analysis**

• Generate and review daily ERP reports related to maintenance, expenses, and other assigned operational activities.
• Analyze data to identify discrepancies, pending activities, performance gaps, and unusual expenses.
• Prepare daily, weekly, and monthly MIS reports using MS Excel and ERP software.
• Ensure data accuracy, proper documentation, and timely submission of reports.

• *7\. Meeting Schedule \& Management Coordination**

• Maintain the management meeting calendar and schedule appointments with relevant departments.
• Coordinate with concerned personnel regarding meeting dates, timings, agendas, and follow\-ups.
• Maintain meeting records and track pending action points.
• Ensure timely communication of schedules and changes to the concerned departments.

• *Required Qualifications \& Skills**

• Graduate in Commerce, Business Administration, Management, or a related field.
• Minimum 2 years of relevant experience in MIS reporting, sales coordination, ERP operations, or administrative reporting.
• Working knowledge of ERP software and data analysis.
• Good numerical, analytical, and record\-maintenance skills.
• Ability to verify vendor quotations, purchase orders, bills, and payment records.
• Strong coordination, communication, and follow\-up skills.
• High attention to detail, accuracy, confidentiality, and deadline management.

Pay: ₹12,000\.00 \- ₹15,000\.00 per month

Benefits

• Food provided

Work Location: In person