Bookkeeper/Office Manager

Accounts \& Bookkeeping Executive – ERPNext

• *Company:** Fusion Access
• *Location:** Mumbai \- Kurla West
• *Employment:** Full\-time, permanent
• *Department:** Accounts \& Finance, Administrative
• *Experience:** 4–7years
• *Working:** Primarily office\-based

We are looking for a responsible and detail\-oriented Accounts \& Bookkeeping Executive to independently manage our daily accounting, bookkeeping, payroll and financial records using Frappe ERPNext.

1\. Key Responsibilities

• *A. Daily Bookkeeping \& Accounting**

• Record all purchase invoices, sales invoices, expenses and credit notes in ERPNext.
• Enter supplier bills, customer receipts and payment transactions.
• Maintain accounts payable and receivable.
• Maintain customer and supplier ledgers.
• Record petty cash, bank transactions and expense claims.
• Ensure all supporting invoices and documents are properly filed.
• Maintain accurate and up\-to\-date accounting records.

• *B. Banking \& Reconciliation**

• Perform regular bank reconciliations.
• Reconcile customer and supplier accounts.
• Track outstanding payments and collections.
• Prepare payment schedules and follow up on overdue receivables.
• Maintain cash and bank balances.

• *C. Payroll \& Employee Accounting**

• Prepare monthly payroll for employees.
• Maintain employee master records, salary structures and attendance data.
• Calculate salaries, overtime, leave adjustments, advances and deductions.
• Prepare monthly salary sheets and payslips.
• Process employee reimbursements and salary advances.
• Maintain leave, attendance and employee payment records.
• Calculate and record statutory payroll deductions.
• Coordinate monthly PF, ESIC, Professional Tax and TDS\-on\-salary workings with the CA/payroll consultant.
• Maintain bonus, gratuity and employee benefit records as applicable.
• Prepare salary payment statements and bank transfer files.

• *D. GST, TDS \& Compliance Coordination**

• Maintain accurate GST purchase and sales records.
• Ensure GST details and tax classifications are correctly entered.
• Prepare purchase and sales data for GST reconciliation.
• Maintain TDS deduction records and vendor\-wise details.
• Prepare information required for GST, TDS and other statutory returns.
• Coordinate with the company's CA for timely filing and compliance.
• Maintain records of statutory payments and challans.

• *E. Manufacturing \& Inventory Accounting**

• Maintain purchase accounting for timber, hardware, fabric, foam, finishes and other production materials.
• Record workshop expenses and manufacturing\-related purchases.
• Coordinate with the production and stores teams for material and stock reconciliations.
• Assist in reconciling stock valuation, material consumption and finished goods.
• Track work\-in\-progress (WIP) accounting entries.
• Maintain fixed asset and equipment registers.
• Ensure manufacturing\-related expenses are correctly classified in ERPNext.

• *F. Monthly Accounts \& MIS**

• Prepare monthly trial balance.
• Prepare monthly profit and loss statement and balance sheet schedules.
• Prepare debtor and creditor ageing reports.
• Prepare bank and cash summaries.
• Prepare monthly payroll and employee cost reports.
• Provide monthly expense summaries and management reports.
• Ensure all accounts are reconciled and closed by the agreed monthly deadline.

2\. ERPNext Responsibilities

• Work independently on the existing Frappe ERPNext v15 system.
• Enter and maintain accounting transactions directly in ERPNext.
• Understand the Accounts, Buying, Selling, Stock and Payroll modules.
• Maintain accurate account heads, cost centres, tax accounts and ledgers.
• Generate accounting reports and reconcile subsidiary ledgers.
• Coordinate with the ERPNext support team for system\-related issues.
• Ensure that accounting records are not maintained separately in Excel or Tally unless specifically required.

Pay: ₹25,000\.00 \- ₹45,000\.00 per month

Benefits

• Paid sick time
• Paid time off

Work Location: In person