Dispatch and Stores Assistant

• *JOB DESCRIPTION**

• *Position: Accounts, Stores \& Dispatch Executive**

• *Department:** Accounts / Stores / Dispatch / Administration
• *Location:** Dombivli, Maharashtra
• *Qualification:** B.Com / Commerce Graduate
• *Experience:** 2–5 years preferred
• *Software Knowledge:** Tally ERP 9, MS Excel and MS Office

• *1\. Job Purpose**

To manage day\-to\-day accounting entries, stores operations, material inward and outward activities, dispatch documentation, and related administrative work at our Dombivli Unit.

• *2\. Key Responsibilities**

• *A. Accounts \& Finance**

• Maintain day\-to\-day accounting entries in Tally ERP 9\.
• Record purchase invoices, sales invoices, payment receipts, and other financial transactions.
• Maintain cash, bank, purchase, sales, and expense records.
• Assist in GST\-related documentation, e\-invoicing, and e\-way bill preparation, as applicable.
• Maintain supplier and customer ledgers and assist with outstanding payment follow\-ups.
• Support bank reconciliation and other routine accounting activities.
• Maintain proper filing and documentation of accounting records.

• *B. Stores Management**

• Handle material receipt, inspection coordination, and inward entries.
• Maintain stock registers and inventory records.
• Monitor material inward and outward movements.
• Maintain proper records of raw materials, bought\-out items, consumables, and finished goods.
• Coordinate with Purchase, Production, and Accounts for material availability and stock reconciliation.
• Ensure proper identification, storage, and record\-keeping of materials.

• *C. Dispatch \& Logistics**

• Prepare delivery challans, invoices, packing lists, and other dispatch documents.
• Coordinate vehicle arrangements, loading, packing, and material dispatch.
• Prepare e\-way bills and other applicable transportation documents.
• Maintain dispatch registers and records of materials sent to customers or project sites.
• Coordinate with customers, transporters, and internal departments to ensure timely dispatch.
• Track dispatched materials and maintain proof of delivery records.

• *D. General Administration \& Documentation**

• Maintain organized records of purchase orders, invoices, delivery challans, and other business documents.
• Assist in routine office administration and coordination.
• Prepare basic reports using MS Excel.
• Perform other accounts, stores, dispatch, and administrative duties as assigned by management.

• *3\. Educational Qualification**

• Graduate in Commerce (B.Com) from a recognized university.
• Practical working knowledge of Tally ERP 9 is essential.
• Knowledge of GST, invoicing, inventory management, and e\-way bills will be preferred.

• *4\. Required Skills \& Competencies**

• Good knowledge of accounting entries and basic accounting principles.
• Hands\-on experience in stores, inventory control, and dispatch documentation.
• Working knowledge of MS Excel and MS Office.
• Good organizational and record\-maintenance skills.
• Ability to coordinate with suppliers, customers, transporters, and internal departments.
• Accuracy in data entry and documentation.
• Honest, responsible, disciplined, and willing to handle multiple responsibilities.

• *5\. Experience**

• Preferably 2–5 years of relevant experience in accounts, stores, dispatch, or general administration.
• Experience in a manufacturing or engineering company will be an added advantage.
• Candidates with practical experience in both Tally accounting and stores/dispatch operations will be preferred.

• *6\. Employment Details**

• **Job Location:** Dombivli, Maharashtra
• **Employment Type:** Full\-time
• **Reporting To:** Management / Accounts Head
• **Salary:** As per experience, qualifications, and suitability.

• *7\. Ideal Candidate Profile**

We are looking for a Commerce Graduate who can independently handle routine accounting entries in Tally ERP 9 along with stores management, inventory records, dispatch documentation, and related administrative activities. The candidate should be practical, dependable, detail\-oriented, and capable of working in a manufacturing unit.

• *Interested candidates may submit their updated CV for consideration.**

Pay: ₹15,000\.00 \- ₹24,000\.00 per month

Benefits

• Provident Fund

Work Location: In person