Documentation Executive

Job Title: Documentation Executive – After Sales \& Purchase

• *Company:** Incertech Private Limited
• *Location:** Malad West, Mumbai
• *Experience:** 2–3 Years
• *Employment Type:** Full\-Time
• *Department:** After Sales \& Purchase

Job Summary

We are looking for a detail\-oriented Documentation Executive to manage documentation activities related to After Sales and Purchase operations. The candidate will be responsible for maintaining records, preparing documents, coordinating with internal departments, following up on pending documents, and ensuring proper documentation and record management.

Key Responsibilities

• *After Sales Documentation:**

• Prepare and maintain after\-sales service reports, job sheets, and service\-related documents.
• Maintain records of customer complaints, service requests, repairs, and product replacements.
• Coordinate with the service and sales teams for documentation and follow\-ups.
• Prepare quotations, invoices, delivery documents, and other relevant paperwork.
• Maintain proper records of customer communication and service activities.
• Ensure timely submission and filing of after\-sales documents.

• *Purchase Documentation:**

• Prepare and maintain Purchase Orders (PO), Purchase Requisitions (PR), and other purchase\-related documents.
• Maintain supplier records, quotations, invoices, and delivery challans.
• Coordinate with vendors and suppliers for pending documents and purchase\-related follow\-ups.
• Verify purchase documents and ensure proper record maintenance.
• Track pending orders and maintain purchase\-related Excel reports.
• Coordinate with the accounts and purchase departments for invoice and payment\-related documentation.

Required Skills

• Good knowledge of MS Excel and MS Office.
• Experience in documentation and record management.
• Good communication and coordination skills.
• Strong follow\-up and organisational skills.
• Attention to detail and accuracy in documentation.
• Ability to manage multiple tasks and meet deadlines.

Educational Qualification

• Graduate in any stream (Commerce or Business Administration preferred).

Experience Required

• 2–3 years of experience in documentation, preferably in purchase, after\-sales, or manufacturing\-related operations.
• Candidates with experience in industrial, engineering, or manufacturing companies will be preferred.

Pay: ₹15,000\.00 \- ₹20,000\.00 per month

Benefits

• Provident Fund

Work Location: In person