EA to Plant Head

• *Core ResponsibilitiesStrategic Support \& Operations Tracking**

• **Track plant Key Performance Indicators (KPIs)** including production volumes, yield optimization, capacity utilization, and cost\-efficiency metrics.
• **Monitor Daily / Weekly Operational Reports** from various departments (Production, QA, QC, R\&D, Engineering, EHS, Supply Chain) and flag critical deviations to the Plant Head.
• **Drive action items** arising from management meetings, ensuring department heads meet deadlines for operational and compliance goals.
• **Coordinate Management Review Meetings (MRM)**, including drafting agendas, compiling data\-driven presentations, and publishing minutes of meetings (MoM).

• *Regulatory \& Compliance Gatekeeping**

• **Assist in audit preparation** (regulatory inspections like USFDA, EDQM, WHO, and customer audits) by coordinating readiness trackers and organizing documentation rooms.
• **Maintain strict confidentiality** regarding sensitive API technology transfers, regulatory filings, pricing, and strategic expansion plans.
• **Track Corrective and Preventive Actions (CAPA)** and audit responses to ensure timely closure.

• *Executive Administration \& Communication**

• **Manage the Plant Head’s calendar**, prioritizing high\-impact meetings, site visits, and corporate briefings while filtering low\-priority requests.
• **Draft high\-level correspondence**, executive summaries, memos, and official communications on behalf of the Plant Head for corporate headquarters and external stakeholders.
• **Screen and synthesize incoming mail**, reports, and approvals (e.g., Capex requisitions, safety reports) before they reach the Plant Head's desk.
• **Organize high\-profile site visits** for global leadership, regulatory inspectors, and key clients, managing itineraries and logistics seamlessly.

• *Key Performance Indicators (KPIs)**

• **Action\-Item Closure Rate:** % of meeting action points successfully closed by department heads within deadlines.
• **Calendar Efficiency:** Optimization of the Plant Head's time, resulting in zero scheduling conflicts and minimal downtime.
• **Reporting Precision:** Zero errors in daily/weekly operational dashboards and MRM presentations.
• **Audit Readiness:** Timeliness and organization of supporting materials during regulatory and customer inspections.

• *Job Requirements \& QualificationsEducation**

• **Bachelor’s degree in Chemistry, Pharmacy, or Chemical Engineering** (B.Sc / B.Pharm / B.Tech) is highly preferred to understand API technical jargon.
• **MBA or Post Graduate Diploma** in Operations, General Management, or Executive Support is a strong asset.

• *Experience**

• **3 to 7 years of experience** as an EA, Project Coordinator, or Operations Analyst,

• *Technical \& Soft Skills**

• **API Domain Knowledge:** Familiarity with cGMP guidelines, data integrity principles, EHS norms, and basic API manufacturing workflows.
• **Advanced Data Proficiency:** High expertise in MS Excel (VLOOKUPs, Pivot Tables, Dashboards) and PowerPoint for creating executive decks. Experience with ERP systems (SAP) is a plus.
• **Communication Mastery:** Exceptional written and verbal communication skills, with the ability to interact confidently with senior corporate leadership and shop\-floor workers alike.
• **Project Management:** Strong multitasking skills with the ability to manage tight timelines under high pressure.

Pay: ₹500,000\.00 \- ₹1,100,000\.00 per year

Benefits

• Food provided
• Leave encashment
• Paid time off
• Provident Fund

Application Question(s)

• What is your total experience ?
• What is ypur relevant experience in API ?
• Mention your current CTC ?
• Mention your expected CTC ?
• If selected, how soon you can join ?

Experience

• API Production : 3 years (Required)

Work Location: In person