Executive Accounts

• *Job Description for Accounts Payable**

• *1\. Invoice Processing \& Payment Management for India**

• Verify, prepare, and upload payment vouchers in Esker/IMS(Company software) upon receipt of invoices for all India stations as per the company SLA.
• Prepare weekly outstanding invoice reports, including due dates, budget concerns, and follow\-up actions for inclusion in the next payment run.
• Review and verify the payment run prior to final execution.
• Follow up with respective business units regarding payment clarifications and approvals.
• Coordinate with Head Office (HQ) to ensure urgent payments are included in the run to avoid penalties or interest.
• Coordinate with outsourced Vendor (WNS) to answer their queries and to ensure payments Posted in Esker and SAP.
• Coordinate with Vendors and obtain SoA every two months to ensure no outstanding payments.

• *2\. Tracking, Reporting \& Reconciliation**

• Update the PAI Tracking Sheet daily, including vendor details, invoice information, descriptions, incentive payments, and tax details (WHT \& GST), along with executed/outstanding payment status etc.
• Maintain LTDC vendor data.
• Perform daily bank reconciliation with payments processed.
• Share executed payment details with vendors to update their records and reconcile invoices accordingly.
• Respond to queries from HQ, vendors/agents, and internal customers.
• Prepare Weekly payment Budget/Forecast with justification**.**

• *3\. Cash \& Tax Management**

• Manage petty cash for the Delhi station and submit the monthly petty cash certificate to HQ.
• Coordinate with other stations in India and ensure Petty Cash certificate is submitted as per deadline.
• Prepare monthly tax provision details/SPM Data for Final fund remittance to HQ to submit to Tax team by 23th of each month.
• Confirm and verify TDS rates for agent incentive payments based on LTDC received.
• Download GL Clearing and Sales/Purchase report from SAP after GL Closing, verify report and data for all India and share with TAX Team for GST returns by 15th of each month.
• Calculate, prepare, and coordinate monthly withholding tax payments (Professional fees, Contractors, Commission, etc.) before the 7th of each month.
• Prepare, upload and process tax payments for foreign vendors, employee income tax, professional tax, GST, etc., before respective due dates.

• *4\. Vendor Master \& Banking Coordination**

• Create and update vendor codes and bank key details in the system.
• Coordinate with HQ and banks on uncleared or cancelled cheques, including issuing stop\-payments and reissuing cheques when required.
• Coordinate with bank on various matters related to Payments.
• Dispatch cheques to vendors/customers where applicable.
• Preparing PR and PO as per company guidelines and SLA.

• *5\. Documentation \& Administrative Support**

• Maintain proper filing, documentation and data management of all AP and tax records.
• Support additional tasks and responsibilities assigned from time to time.

Pay: ₹30,000\.00 \- ₹40,000\.00 per month

Application Question(s)

• Knowledge of SAP

Work Location: In person