Executive Assistant

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Job Description

Executive AssistantJob Summary\*\*PPL Pharma Inc. is seeking a highly organized, proactive, and detail\-oriented Executive Assistant to provide comprehensive administrative support to our executive leadership team. In this role, you will serve as a primary point of contact and liaison, managing schedules, coordinating critical communications, and ensuring the smooth day\-to\-day operations of the executive office in a fast\-paced pharmaceutical environment.

Job Responsibilities\*\*

\* \*\*Calendar \& Schedule Management:\*\* Proactively manage complex executive calendars, prioritizing inquiries, scheduling meetings across multiple time zones, and resolving scheduling conflicts.

\* \*\*Travel \& Expense Coordination:\*\* Arrange detailed domestic and international travel itineraries, including flights, lodging, and ground transportation, and prepare timely expense reports.

\* \*\*Communication Liaison:\*\* Serve as a gatekeeper and primary point of contact for internal and external stakeholders, handling sensitive and confidential information with the utmost discretion.

\* \*\*Meeting Preparation:\*\* Organize and prepare materials, agendas, presentations, and briefings for executive\-level meetings and board presentations; record meeting minutes and track action items.

\* \*\*Administrative Support:\*\* Draft, edit, and proofread correspondence, memos, and reports. Maintain organized digital and physical filing systems for executive records.

\* \*\*Project Management:\*\* Assist with ad\-hoc projects, departmental events, and cross\-functional initiatives as directed by the executive team.

Job Qualifications\*\*

\* \*\*Education:\*\* Bachelor’s degree in Business Administration, Communications, or a related field is preferred.

\* \*\*Experience:\*\* Minimum of 5 years of experience supporting C\-level executives, preferably within the pharmaceutical, biotech, or healthcare industries.

\* \*\*Technical Skills:\*\* Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms (Zoom, Microsoft Teams).

\* \*\*Communication Skills:\*\* Exceptional verbal and written communication skills with a professional demeanor suitable for interacting with high\-level executives and external partners.

\* \*\*Organizational Skills:\*\* Outstanding time management abilities, a keen attention to detail, and a proven track record of managing multiple competing priorities simultaneously.

\* \*\*Adaptability:\*\* Ability to work independently, exercise sound judgment, and remain calm under pressure in a dynamic, fast\-evolving business environment.