Executive Assistant to CEO

The Executive Assistant to the Managing Director will serve as a trusted partner to the MD, providing high\-quality executive, administrative, analytical and coordination support. The role requires strong ownership, discretion, business judgment and the ability to manage multiple priorities. The Executive Assistant will help the MD remain focused on strategic priorities by ensuring that meetings, information, follow\-ups, internal coordination and key business actions are planned and executed effectively.

• *2\. Key Responsibilities**

· Manage the Managing Director’s calendar, appointments, meetings, travel plans and daily priorities.

· Prepare meeting agendas, briefing notes, presentations, minutes, reports and action trackers.

· Track decisions and commitments made by the MD and ensure timely follow\-up with relevant stakeholders.

· Coordinate with functional heads, senior managers, clients, partners, vendors and external stakeholders on behalf of the MD.

· Support the MD in preparing for leadership reviews, business meetings, strategy discussions and presentations.

· Collect, organise and synthesise business information, dashboards and reports for executive decision\-making.

· Maintain a structured system for confidential documents, correspondence, records and executive information.

· Draft and proofread professional emails, letters, notes, presentations and other communications.

· Coordinate domestic and international travel, itineraries, accommodation, meetings and logistics.

· Support business plans, strategic initiatives, special projects and management reviews.

· Follow up with teams on cross\-functional action items and provide concise status updates to the MD.

· Coordinate internal and external meetings, including scheduling, documentation and post\-meeting follow\-through.

· Conduct basic research and prepare concise summaries, comparisons and recommendations when requested.

· Handle sensitive and confidential information with a high degree of integrity and discretion.

· Identify administrative bottlenecks and proactively improve executive\-office workflows and systems.

· Undertake special assignments and projects entrusted by the Managing Director.

• *3\. Executive Office \& Business Support**

· Act as the central coordination point for priorities originating from the Managing Director’s office.

· Maintain an executive dashboard covering key meetings, decisions, deadlines, follow\-ups and critical deliverables.

· Ensure important business issues are escalated to the MD with appropriate context, facts and recommended next steps.

· Support monthly, quarterly and annual management reviews.

· Assist in coordinating leadership off\-sites, customer meetings, conferences and other important business events.

• *4\. Candidate Profile**

· Bachelor’s degree in Business Administration, Management, Commerce, Engineering or a related discipline.

· Typically 5–10 years of experience in executive assistance, management support, business coordination, consulting, corporate operations or a similar role.

· Prior experience supporting a Managing Director, CEO, Founder, Business Head or senior executive is strongly preferred.

· Excellent written and verbal communication skills in English.

· Strong proficiency in Microsoft Office, particularly PowerPoint, Excel, Word and Outlook; familiarity with collaboration tools is desirable.

· Strong organisational skills with the ability to manage multiple priorities and deadlines.

· High attention to detail, follow\-through and a proactive approach to problem solving.

· Ability to understand business context quickly and communicate professionally with senior stakeholders.

· High maturity, confidentiality, discretion and professional conduct.

· Willingness to work with flexibility when business priorities require.

• *5\. Core Competencies**

· Executive calendar and time management

· Business communication and correspondence

· Stakeholder and relationship management

· Meeting management and action tracking

· Presentation and report preparation

· Research, analysis and executive reporting

· Project and task coordination

· Confidentiality and information management

· Prioritisation and problem solving

Pay: ₹50,000\.00 \- ₹65,000\.00 per month

Benefits

• Provident Fund

Ability to commute/relocate

• Kormangala IRR, Karnataka: Reliably commute or planning to relocate before starting work (Required)

Application Question(s)

• How many years of experience do you have as an executive assistant?

Education

• Bachelor's (Required)

Experience

• Assistant manager: 4 years (Required)

Work Location: In person