Executive Assistant to CEO

• *Industry:** Pre\-Engineered Buildings (PEB) \| Design, Manufacturing \& Project Execution
• *Department:** Office of the CEO / Corporate
• *Location:** Faridabad / On\-site
• *Experience:** 1–3 Years \| Freshers with a strong background may also apply
• *Employment Type:** Full\-time
• *Reporting To:** Chief Executive Officer

• *Job Summary**

We are looking for a proactive and organised **Executive Assistant to the CEO** to support the day\-to\-day coordination of a growing PEB business. The role involves **CEO office coordination, business development support, technical/drawing coordination, project tracking, MIS preparation, documentation and follow\-ups**.

The candidate will work closely with the CEO and coordinate with **Design, Estimation, Production, Procurement, Projects, Finance, HR, clients, consultants and vendors**. The role does not involve design/detailing but requires the ability to read and coordinate basic technical drawings and project documents.

• *Key Responsibilities**

• Maintain enquiry, client, project and action\-point trackers.
• Support the CEO with meeting preparation, reminders, minutes and follow\-ups.
• Coordinate with internal departments to collect information and ensure timely submissions.
• Maintain **drawing registers**, revision records and approval status.
• Track project progress including design, production, dispatch, erection, billing and collections.
• Assist in preparing **proposals, quotations, tenders and presentations**.
• Prepare weekly/monthly **MIS and management reports** for CEO review.
• Maintain company profiles, project references, marketing documents and client databases.
• Coordinate meetings with clients, consultants, vendors and internal teams.
• Maintain project and commercial documentation, including work orders, amendments, claims, BGs and insurance records.
• Follow up on pending approvals, deadlines, project delays and other critical action points.
• Assist with marketing activities, exhibitions, LinkedIn/website content and business\-development initiatives.
• Handle confidential business, commercial and employee information with discretion.
• Support general coordination and administrative activities of the CEO's office.

• *Qualification \& Experience**

• Graduate / **B.Tech / Diploma in Civil Engineering, Architecture or Construction Management**.
• **1–3 years of relevant experience** preferred; freshers may also be considered based on skills and potential.
• Experience in **PEB, structural steel, construction, EPC or infrastructure** will be an advantage.
• Strong knowledge of **MS Excel, Word and PowerPoint**.
• Ability to read and mark up **PDF/AutoCAD drawings**.
• Good written and verbal communication skills.
• Familiarity with ERP/CRM, tender portals and document\-management systems is desirable.
• Willingness to travel to **client offices, project sites and manufacturing plants** when required.

• *Key Skills**

• *Executive Coordination \| MIS Reporting \| MS Excel \| Documentation \| Project Tracking \| Drawing Coordination \| Business Development Support \| Communication \| Follow\-up \& Coordination \| Time Management**

• *Candidate Profile**

The ideal candidate should be **highly organised, responsible, proactive and willing to learn the technical aspects of the PEB industry**. Strong follow\-up ability, accuracy, communication skills and the ability to coordinate with multiple departments are essential.

• *Growth \& Career Progression**

This is a **junior/entry\-level position** offering broad exposure to the PEB business and direct interaction with multiple functions. Based on performance and capability, the candidate can progress to:

• **Executive Assistant to CEO / Senior Executive Assistant** – within approximately 2 years
• **Business Development Executive**
• **Project Coordinator / PMO Executive**
• **Documentation \& Drawing Control In\-charge**

The role provides an opportunity to develop expertise across **business development, project management, technical coordination, documentation and CEO office operations**.

Pay: ₹14,553\.85 \- ₹35,000\.56 per month

Benefits

• Paid sick time
• Provident Fund

Work Location: In person