Executive Assistant to Director

• *Director's Calendar, Travel \& Itinerary Management**

• Coordinate and manage the Director's calendar, scheduling business meetings (financial review, manufacturing review, department/HR meetings) and personal appointments.
• Arrange domestic and international travel and accommodation for the Director, family, sales team and visitors, comparing vendor/online rates before booking.
• Prepare detailed itineraries (travel, hotel and meeting details) and maintain an updated travel schedule with ticket and hotel confirmations.
• Align driver schedules to the Director's and family's business and personal requirements on a daily basis.
• Keep travel\-related documents (visa applications, passport renewals, forex arrangements) current and completed ahead of requirement.

• *Personal and Family Affairs Management**

• Manage and close personal work/requirements of the Director and family on an ongoing basis.
• Oversee maintenance, insurance and documentation of the Director's personal vehicles and properties; review rent agreements and initiate renewals as needed.
• Manage AMC arrangements (AC, pest control, housekeeping etc) at the Director's residence and other personal/company properties.
• Track and follow up on personal utility bill payments and ensure uninterrupted services.
• Manage personal (non\-staff) insurance policies and renewals.

• *Card, Expense and Vendor Management**

• Reconcile personal and corporate credit card statements monthly and submit verified bills to Accounts for payment.
• Track corporate/personal card reward points and miles, ensuring no value lapses through expiry.
• Verify vendor invoices against agreed terms/rate contracts before submitting to Finance for processing and follow up to ensure vendor payments are released on schedule.
• Negotiate and maintain vendor agreements (AMC, services) and ensure SLAs are met.
• Maintain company vehicles (fuel, passes/FASTag) and ensure toll/fuel card balances stay above threshold.
• Process employee loan applications per policy, verifying genuineness and prior history in coordination with Finance.
• Facilitate employee ID card and visiting card issuance, and distribution of company assets with proper documentation.

• *Sales and Marketing Support**

• Coordinate flight/train/hotel bookings for the sales team's travel requirements.
• Support preparation of marketing content (brochures, flyers, advertisements, social media posts, website) and coordinate exhibition logistics (stall fabricator, designers, printers, gifts).
• Coordinate festive/customer gifting (e.g., Diwali gifts, mailers) and annual sales event logistics end\-to\- end.
• Coordinate printing and distribution of branded merchandise (diaries, calendars, T\-shirts/uniforms) to the sales team/customers.
• Track membership renewals with industry bodies/associations (e.g., trade associations) and trademark registration/renewal timelines in coordination with the relevant stakeholders.

• *Follow\-up, Coordination and Other Responsibilities**

• Ensure Help Tickets/Help Slips are resolved within timelines, escalating to seniors where required.
• Register the Director for programs, subscriptions and memberships, and ensure timely renewal before expiry.
• Accompany the Director to events/exhibitions as needed and document proceedings.
• Track and close pending approvals awaited from the Director.
• Coordinate gifting for various occasions and any other administrative/coordination task assigned by the Director.

• *Key Interactions**

• **Internal:** Director and family, Operations, Sales, Marketing, Finance/Accounts, HR, Production
• **External:** Vendors, travel agencies, banks/card issuers, industry associations, service providers

Pay: ₹60,000\.00 \- ₹80,000\.00 per month

Benefits

• Provident Fund

Work Location: In person