Executive Assistant to Director

JOB DESCRIPTION

Executive Assistant (EA) to the Director

• *Company:** Walnut Medical Pvt. Ltd.
• *Location:** Mohali, Punjab
• *Department:** Management / Operations
• *Designation:** Executive Assistant to the Director
• *Reporting To:** Director
• *Experience:** 2\-4 years

• *About Company\-** Walnut Medical Pvt. Ltd. is an electronics manufacturing and technology\-focused organisation involved in medical electronics and related product development initiatives. The role offers an opportunity to work closely with senior management and contribute to technical project coordination, operational efficiency, and business growth.

1\. Job Purpose

To provide technical, operational, and administrative support to the Director by coordinating with engineering, R\&D, production, quality, sales, and other departments. The role requires a technically sound professional who can understand engineering concepts, track project progress, analyse reports, prepare management presentations, and ensure timely execution of key business priorities.

2\. Key Responsibilities

• *A. Project Management \& Follow\-up**

• Coordinate with cross\-functional teams to ensure timely completion of assigned tasks.
• Maintain a record of pending actions, responsible persons, deadlines, and completion status.
• Escalate critical delays, risks, and unresolved issues to the Director.

• *B. Management Reporting \& Data Analysis**

• Prepare MIS reports, Excel dashboards, PowerPoint presentations, and management review documents.
• Analyse data and highlight deviations, bottlenecks, and areas requiring management intervention.
• Prepare meeting agendas, minutes of meetings (MoM), and action\-taken reports.

• *C. Director's Office \& Business Coordination**

• Manage the Director's calendar, meetings, appointments, and follow\-ups.
• Coordinate with internal departments, customers, suppliers, and external stakeholders on behalf of the Director.
• Support business reviews, technical discussions, customer meetings, and strategic initiatives.
• Ensure timely communication and closure of management directives.
• Handle confidential business, technical, and management information with discretion.

• *D. Process Improvement \& Strategic Support**

• Assist in identifying operational gaps and opportunities for process improvement.
• Support the implementation and monitoring of management decisions.
• Conduct preliminary research on new technologies, products, industry trends, and business opportunities.
• Assist with special projects, new product development initiatives, and other assignments entrusted by the Director.

• *3\. Required Qualifications**

• Any Graduation/ Post Graduation
• 3–6 years of experience in management support, or a similar role.
• Experience in electronics manufacturing/ any manufacturing as added advantage.

• *4\. Required Technical \& Professional Skills**

• Strong proficiency in MS Excel, PowerPoint, Word, and preparation of management reports.
• Familiarity with project management tools such as MS Project, or similar platforms.
• Ability to understand technical documentation and communicate complex information clearly.
• Strong analytical, organisational, planning, and problem\-solving skills.
• Excellent written and verbal communication skills.
• Ability to coordinate with multiple departments and follow up effectively.
• High level of confidentiality, professionalism, accountability, and attention to detail.

• *5\. Key Performance Indicators (KPIs)**

• Timely submission and accuracy of management reports.
• Percentage of assigned action items closed within agreed timelines.
• Timeliness and accuracy of project status tracking and escalation.
• Effectiveness of coordination between the Director and functional teams.
• Reduction in delays caused by pending follow\-ups or communication gaps.
• Quality of presentations, technical summaries, and management documentation.
• Responsiveness and effectiveness in executing the Director's priorities.

• *6\. Candidate Profile**

The ideal candidate should be technically competent, organised, proactive, and comfortable working directly with senior management. The person must be capable of understanding technical discussions, converting them into clear action points, coordinating execution across teams, and ensuring accountability for deadlines.

Pay: ₹25,000\.00 \- ₹30,000\.00 per month

Benefits

• Health insurance
• Provident Fund

Work Location: In person