Executive Assistant to Director

• *About the Role**

Zaroorat Private Limited is seeking a highly organised, proactive, trustworthy, and detail\-oriented Executive Assistant to the Director to provide executive, administrative, financial, and operational support to the Director.

The role involves coordinating day\-to\-day activities, tracking business priorities, assisting with financial documentation, managing stakeholder communication, and accompanying the Director on official visits and business trips as required.

The ideal candidate should be comfortable working in a **fast\-paced, dynamic, and evolving business environment**, capable of handling multiple responsibilities, and willing to take ownership of tasks with minimal supervision.

Candidates with an **Accounts or Finance background will be preferred. CMA\-qualified candidates and candidates pursuing CMA will be given high priority** during the selection process.

2\. Key Responsibilities

A. Executive and Administrative Support

• Manage the Director’s calendar, appointments, meetings, and daily schedule.
• Prepare meeting agendas, minutes of meetings (MoM), action points, and follow\-up trackers.
• Coordinate with internal departments, external stakeholders, vendors, business partners, and other relevant parties on behalf of the Director.
• Monitor pending tasks, deadlines, and management instructions to ensure timely execution.
• Handle confidential correspondence, documents, reports, and management records.
• Assist the Director with presentations, briefings, research, and decision\-making support.

B. Accounts and Financial Coordination

• Assist in preparing expense statements, budgets, financial summaries, and management reports.
• Track operational expenses, vendor payments, invoices, reimbursements, and outstanding dues.
• Maintain organised records of financial transactions, bills, receipts, and supporting documentation.
• Coordinate with the Accounts and Finance teams regarding payments, reconciliations, and financial reporting.
• Assist in monitoring budgets, cost controls, and expenditure against approved allocations.
• Prepare expense comparisons and financial data summaries to support management decisions.
• Ensure accuracy and confidentiality while handling financial information.

C. Business Operations and Management Coordination

• Monitor the progress of projects, initiatives, and assignments delegated by the Director.
• Coordinate with various departments to ensure timely execution of management decisions and instructions.
• Prepare status reports, dashboards, presentations, and updates for management reviews.
• Identify pending activities, operational bottlenecks, and areas requiring follow\-up.
• Support business planning, strategic initiatives, launch activities, and special projects.
• Ensure proper documentation and tracking of important decisions and commitments.
• Follow up with responsible individuals and departments to ensure accountability and timely completion of assigned tasks.

D. Communication and Documentation

• Draft professional emails, official letters, reports, proposals, and internal communications.
• Maintain systematic records of meetings, approvals, agreements, and important documents.
• Facilitate clear and timely communication between the Director and internal or external stakeholders.
• Follow up on communications to ensure timely responses and resolution of pending matters.
• Handle sensitive information with discretion, professionalism, and confidentiality.

E. Travel and On\-Site Coordination

• Accompany the Director on official visits, business trips, meetings, conferences, events, and other professional engagements as required.
• Coordinate travel itineraries, transportation, accommodation, appointments, and meeting schedules.
• Provide on\-site assistance during business meetings, stakeholder interactions, official visits, and company events.
• Coordinate with relevant stakeholders before, during, and after official visits to ensure smooth execution of planned activities.
• Maintain records of travel\-related expenses, bills, and reimbursements.
• Assist the Director in managing schedules and coordinating activities while travelling.
• Remain flexible regarding official travel to different locations based on business requirements, including occasional outstation and overnight trips.

3\. Educational Qualifications

• Bachelor’s degree in Commerce, Accounting, Finance, Business Administration, or a related discipline.
• Candidates with an Accounts, Finance, or Financial Management background will be preferred.
• **CMA\-qualified candidates or candidates currently pursuing CMA will be given high priority.**
• Additional qualifications in accounting, finance, management, or business operations will be an advantage.

4\. Experience Requirements

• Prior experience as an Executive Assistant, Management Assistant, Accounts Executive, Finance Executive, Business Operations Executive, or in a similar role is preferred.
• Experience working directly with senior management, directors, founders, or business leaders will be an advantage.
• Candidates with experience in a fast\-moving organisation, startup, or growth\-stage company will be preferred.
• Freshers with strong financial knowledge, excellent organisational skills, and relevant professional qualifications may also be considered.

5\. Required Skills and Competencies

• Strong organisational, coordination, and time\-management skills.
• Good knowledge of accounting principles, expense tracking, budgeting, and financial documentation.
• Proficiency in MS Excel, Word, PowerPoint, email management, and reporting tools.
• Excellent written and verbal communication skills.
• Strong analytical abilities and attention to numerical and documentary accuracy.
• Ability to multitask, prioritise responsibilities, and meet deadlines.
• Proactive follow\-up, problem\-solving, and decision\-support skills.
• High levels of integrity, accountability, discretion, and confidentiality.
• Ability to work independently with minimal supervision.
• Flexibility to adapt to changing priorities and business requirements.
• Willingness and ability to travel with the Director as required.

6\. Personal Attributes

The ideal candidate should be

• Proactive, dependable, and detail\-oriented.
• Comfortable working in a fast\-paced and demanding environment.
• Professional in dealing with senior management and external stakeholders.
• Financially aware, methodical, and disciplined in maintaining records.
• Capable of anticipating requirements rather than waiting for instructions.
• Willing to take ownership of responsibilities and ensure timely execution.
• Trustworthy and capable of handling confidential business and financial information.

7\. What We Offer

• An opportunity to work closely with the Director and senior management.
• Exposure to business strategy, financial planning, and cross\-functional operations.
• Opportunities to contribute directly to the company's growth and development.
• A dynamic work environment with opportunities to develop executive management and business operations skills.

8\. Application Process

Interested candidates should submit an updated CV highlighting their educational qualifications, relevant experience, technical skills, and professional certifications.

Candidates should also mention their current notice period and willingness to travel for official business requirements.

• *Important Requirement:** The selected candidate must be comfortable accompanying the Director on official visits and business trips, including travel to different locations and occasional overnight stays.

Pay: ₹14,000\.00 \- ₹47,000\.00 per month

Work Location: In person