Executive Assistant to Managing Director

• *Executive Assistant to Managing Director**

• *Location:** Jaipur, Rajasthan
• *Company:** Indian Wedding Planners (IWP)
• *Department:** Management / Founder's Office
• *Reporting To:** Managing Director
• *Experience:** 1–4 Years
• *Employment Type:** Full\-Time

• *About the Role**

Indian Wedding Planners (IWP) is looking for a smart, organized, and proactive Executive Assistant to support the Managing Director in day\-to\-day business operations. The ideal candidate will be responsible for calendar management, communication, coordination, documentation, follow\-ups, and administrative support while maintaining confidentiality and professionalism.

This role is ideal for someone who is detail\-oriented, highly disciplined, tech\-savvy, and capable of managing multiple priorities in a fast\-paced wedding and events environment.

• *Key Responsibilities**

• *Calendar \& Schedule Management**

• Manage the Managing Director's calendar, meetings, appointments, calls, and reminders.
• Schedule and coordinate meetings with clients, vendors, hotels, and internal teams.
• Ensure timely follow\-ups before and after meetings.

• *Communication \& Coordination**

• Draft and respond to emails, WhatsApp messages, reminders, and official correspondence on behalf of the Managing Director.
• Coordinate effectively with clients, vendors, hotel partners, and internal departments.
• Maintain professional communication standards at all times.

• *Task \& Follow\-up Management**

• Track approvals, payments, proposals, vendor updates, and client requirements.
• Maintain daily, weekly, and monthly task trackers.
• Ensure deadlines and commitments are met without delays.

• *Documentation \& Reporting**

• Prepare meeting notes, reports, presentations, checklists, and business documents.
• Maintain organized records of client, vendor, and company\-related documentation.
• Assist in preparing operational, sales, and follow\-up reports.

• *Travel \& Administrative Support**

• Coordinate travel bookings, hotel reservations, tickets, and itineraries.
• Support the Managing Director with administrative and personal coordination tasks when required.

• *Business Support**

• Assist in lead management, client follow\-ups, and appointment scheduling.
• Coordinate with sales and planning teams for project updates.
• Support in preparing client presentations, pitch decks, and proposal documents.

• *Required Skills**

• Excellent verbal and written communication skills.
• Strong command of Google Workspace (Google Sheets, Docs, Gmail, Google Calendar).
• Good communication skills in English and Hindi.
• Strong organizational and follow\-up abilities.
• High attention to detail and ability to maintain confidentiality.
• Proactive, solution\-oriented, and professional approach.
• Ability to multitask and perform effectively under pressure.

• *Eligibility Criteria**

• Graduate in any discipline.
• 1–4 years of experience as an Executive Assistant, Personal Assistant, Admin Executive, Client Coordinator, or similar role.
• Experience in hospitality, events, luxury services, or founder's office support will be an added advantage.

• *What We're Looking For**

• Highly disciplined and punctual professional.
• Strong sense of ownership and accountability.
• Ability to work in a dynamic and fast\-paced environment.
• Professional attitude with excellent coordination skills.
• Comfortable handling confidential information and priority tasks.

• *If you are organized, dependable, and enjoy working closely with leadership in a fast\-paced environment, we'd love to hear from you.**

Pay: ₹20,000\.00 \- ₹50,000\.00 per month

Work Location: In person