Front Office Assistant

Hello Candidates,

Greetings of the day...!!!

We have an Urgent requirement for the profile of "Admin Assitant / Executive Assistant to CEO" for MNC IT Company @ Ahmedabad location.

• *Designation** \- **Admin Executive / Executive Assistant to CEO**
• *Work Location \- Work From Home**
• *Department: Admin**
• *Reports To: CEO / MD**
• *Shift: Work in US Shift**

• *Job Purpose:** Provide comprehensive administrative and organizational support to the MD \& CEO by managing schedules, coordinating meetings, and handling correspondence to ensure seamless daily operations. Facilitate effective communication by acting as a liaison between internal teams and external stakeholders. Ensure timely execution of tasks through efficient prioritization and process management.

• *Educational Qualification:**

• Graduate in any discipline; Bachelors Degree or Post Graduation will work
• Work Experience (Range of years): 2\-3 years of experience in a similar administrative or secretarial role.
• Personal Assistant

• *Administrative Support:**

• Manage the CEO / MD's daily schedule, including coordinating meetings, appointments, and travel arrangements.
• Handle correspondence, including drafting emails, letters, and memos as directed by the CEO / MD.
• Maintain an organized filing system for critical documents, reports, and communications, ensuring easy retrieval.
• Assist in organizing events, conferences, and other professional engagements as needed.

• *Meeting Coordination and Follow\-ups:**

• Schedule, organize, and coordinate internal and external meetings, including preparing agendas, minutes, and required materials.
• Assist in tracking action items from meetings, ensuring timely follow\-up and updates to the CEO.
• Liaise with internal departments and external stakeholders to ensure seamless communication and collaboration.
• Monitor deadlines, reminders, and tasks for the CEO / MD, ensuring timely completion.

• *Communication and Liaison:**

• Act as the primary point of contact for all incoming communication to the CEO / MD, ensuring prompt responses and prioritization.
• Coordinate with the team and other departments to consolidate reports, presentations, and updates.
• Maintain confidentiality and professionalism while handling sensitive information and communications.

• *Process and Documentation Support:**

• Assist in preparing financial reports, presentations, and documents as per the CEO / MD's requirements.
• Maintain an updated repository of critical information, including policies, project details, and contact lists.
• Support process improvements within the administrative framework to enhance efficiency.

Job Location **\-** (Work From Home)

Job Timings **\- 8:30 p.m. to 4:30 a.m.** (US timings)

Salary upto 35K.

Pay: ₹25,000\.00 \- ₹35,000\.00 per month

Benefits

• Paid sick time
• Provident Fund

Work Location: In person