HR & Admin Executive

• *Company Name: Admiral Marine Pvt Ltd**

• *Job description:**

• *Job Summary**

Admiral Marine Services Pvt Ltd is looking for a dedicated HR Executive to manage our core HR operations and statutory compliances. The successful candidate will be responsible for maintaining precise employee records and ensuring our company stays 100% compliant with labor laws (PF/ESI).

• *Roles \& Responsibilities**

1\. HR Operations

• Manage day\-to\-day HR operations and employee\-related activities.
• Maintain and update employee records, personal details, and HR documentation.
• Handle joining formalities, onboarding, and exit formalities.
• Prepare and maintain HR documents, including offer letters, appointment letters, experience letters, and other employee\-related documents.
• Ensure HR policies and procedures are followed.

2\. Recruitment \& Talent Acquisition

• Coordinate the end\-to\-end recruitment process, including job postings, resume screening, interview scheduling, and candidate follow\-ups.
• Coordinate with department heads to understand hiring requirements.
• Communicate with candidates regarding interview schedules, feedback, and offer letters.
• Follow up with selected candidates until their joining date.

3\. Attendance \& Leave Management

• Maintain daily employee attendance, including check\-in/check\-out records, leave details, and absenteeism.
• Monitor employee attendance and follow up on discrepancies.
• Prepare monthly attendance reports for payroll processing.
• Coordinate with the Accounts Team to ensure accurate salary processing.

4\. Payroll \& Accounts Coordination

• Coordinate with the Accounts Team for monthly payroll processing.
• Submit monthly attendance, leave, overtime, and other required payroll\-related reports within the stipulated deadlines.
• Verify employee details and salary\-related information before sharing reports with the Accounts Team.
• Coordinate to resolve attendance and payroll discrepancies.

5\. Employee Insurance \& PF Support

• Coordinate employee enrolment, additions, deletions, and updates under the employee insurance policy.
• Assist employees with insurance\-related queries, policy details, and claim coordination.
• Assist new employees with UAN generation and activation, wherever applicable.
• Coordinate employee PF\-related documentation and support EPF processes.
• Maintain records of insurance, UAN, and other employee statutory details.

6\. Administrative Activities

• Manage day\-to\-day office administration and maintain office records.
• Coordinate office supplies, stationery, and other administrative requirements.
• Coordinate with vendors and service providers for office\-related requirements.
• Maintain records of office assets, equipment, and other company resources.
• Handle courier dispatches, document tracking, and delivery coordination.
• Support management with administrative tasks and ensure smooth office operations.

7\. Reporting \& Documentation

• Prepare and maintain monthly HR reports and employee data trackers.
• Maintain accurate and up\-to\-date HR and administrative records.
• Ensure timely submission of attendance and other required reports to the Accounts Team and management.
• Maintain confidentiality of employee information and company records.

Required Skills

• Good communication and interpersonal skills.
• Knowledge of recruitment and HR operations.
• Basic understanding of payroll coordination, attendance management, PF, UAN, and employee insurance.
• Good knowledge of MS Excel, MS Word, and email communication.
• Strong organizational, coordination, and time\-management skills.
• Ability to maintain accurate records and handle confidential information.
• Good problem\-solving skills and attention to detail.

Pay: ₹15,000\.00 \- ₹25,000\.00 per month

Work Location: In person