HR Assistant

• *(HR Manager's Assistant)**
• *Designation:** HR Executive
• *Department:** Human Resources
• *Reporting To:** HR Manager
• *Location:** Vikhroli, Mumbai
• *Employment Type:** Full\-Time
• *Experience:** up to 15years

1\. Job Objective

To assist and support the HR Manager in managing day\-to\-day HR operations, employee coordination, HR documentation, attendance and leave management, payroll inputs and other HR activities. The candidate must be well\-versed with KEKA HRMS and capable of independently handling routine HR operational activities under the guidance of the HR Manager.

2\. Roles \& Responsibilities

• *A. HR Operations \& Administrative Support**

• Assist the HR Manager in executing daily HR activities and assigned responsibilities.
• Maintain employee records, personal files, HR databases and documentation.
• Prepare HR letters, employee communications, joining documents and other HR\-related records.
• Coordinate with employees and department heads for routine HR matters.
• Ensure proper maintenance and confidentiality of employee information.

• *B. KEKA HRMS Management – Mandatory**

• Independently manage day\-to\-day HR activities through KEKA HRMS.
• Maintain employee master data, employee profiles and organisational details.
• Manage attendance, leave, shift, roster and weekly\-off configurations as authorised.
• Monitor daily attendance, late coming, absenteeism and missing punches.
• Handle attendance regularisation and leave\-related requests.
• Monitor and verify overtime (OT) records and prepare monthly OT reports.
• Coordinate monthly attendance closure and payroll inputs.
• Identify KEKA\-related issues and coordinate with the KEKA backend/support team for resolution.
• Generate attendance, leave, employee and other HR MIS reports.

• *C. Recruitment \& Onboarding**

• Coordinate recruitment activities, interview scheduling and candidate follow\-ups.
• Maintain candidate databases and recruitment trackers.
• Complete joining formalities and collect necessary employee documents.
• Coordinate induction and joining processes for new employees.
• Maintain employee joining and confirmation trackers.

• *D. Payroll \& Employee Lifecycle Support**

• Prepare monthly attendance, leave, OT and other payroll inputs.
• Coordinate with the HR Manager and Accounts/Payroll team for salary processing.
• Maintain records relating to employee confirmation, increments, transfers and exits.
• Assist in full and final settlement documentation.
• Coordinate employee exit formalities and maintain exit records.

• *E. Employee Relations \& Engagement**

• Address routine employee queries relating to attendance, leave, HR policies and documentation.
• Communicate HR policies, rules and procedures to employees.
• Assist in employee engagement activities, birthday celebrations and employee welfare initiatives.
• Coordinate with department heads to ensure smooth HR operations.

• *F. HR MIS, Compliance \& Reporting**

• Prepare daily, weekly and monthly HR reports as required.
• Maintain manpower, attendance, absenteeism and overtime reports.
• Assist in maintaining statutory and compliance\-related employee records.
• Support internal audits and HR documentation requirements.
• Provide regular updates to the HR Manager on pending activities and operational issues.

3\. Candidate Profile

• Graduate in any discipline; MBA/PG Diploma in HR will be preferred.
• 2–5 years of relevant experience in HR Operations / HR Executive / HR Coordination.
• **Strong hands\-on working knowledge of KEKA HRMS is mandatory.**
• Practical knowledge of attendance, leave, shift, roster, OT and payroll coordination in KEKA.
• Good working knowledge of MS Excel, Word and email communication.
• Good communication, coordination and documentation skills.
• Ability to independently manage assigned HR activities and work closely with the HR Manager.
• Ability to maintain confidentiality and handle employee information responsibly.

4\. Required Competencies

• KEKA HRMS – Strong practical knowledge
• HR Operations \& Administration
• Attendance, Leave \& OT Management
• Payroll Coordination
• Employee Documentation \& MIS
• Recruitment \& Onboarding Coordination
• Employee Relations
• MS Excel \& Reporting
• Time Management and Follow\-up

5\. Key Performance Indicators (KPIs)

• Accuracy and timely updating of employee data in KEKA.
• Timely attendance and leave monitoring.
• Accurate OT verification and monthly payroll inputs.
• Timely completion of joining and exit documentation.
• Accuracy of HR MIS and employee records.
• Timely coordination and closure of employee queries.
• Effective support to the HR Manager in daily HR activities.

6\. Salary \& Other Details

• **Salary:** As per experience and candidate suitability.
• **Working Days:** As per company policy.
• **Joining:** Immediate / As mutually agreed.

Pay: ₹9,100\.00 \- ₹18,000\.00 per month

Benefits

• Health insurance
• Provident Fund

Work Location: In person