HR cum Admin Executive

Dear candidate,

Pleasant Greetings from Shubhshree Biofuels Energy Ltd.!

• *ABOUT US:**

Shubhshree biofuels Energy Ltd is the leading contributor in Biomass Supply Chain Management, in India, since 2013\. Spanning across multiple locations in India, we prioritize sustainability and cutting\-edge technology. Shubhshree biofuels energy Ltd has always been a value\-driven organization. Our consistent efforts dedicated to recycling agricultural waste using world class machinery has made us one of the top Biofuels Enterprise.

• *For Further Details, visit us at**: \- https://shubhshreebiofuels.co.in development, we would love to hear from you.

• *JOB DESCRIPTION – HR EXECUTIVE**

• *Company:** Shubhshree Biofuels Energy Limited
• *Department:** Human Resources \& Administration
• *Designation:** HR Executive
• *Location:** Plot No 8 Ganesh Vihar \-B, Nirman Nagar Jaipur Rajasthan Pin code\-302019
• *Reporting To:** Management / HR Head
• *Employment Type:** Full\-Time
• *Budget:** 1\.5 to 2 LPA

• *Job Summary**

We are looking for an **HR Executive** to manage day\-to\-day HR operations, employee coordination, recruitment, attendance and leave management, documentation, office administration, and back\-office reporting.

The candidate will also be responsible for coordinating with Accounts, Purchase, Sales, Production, Dispatch, and other departments to ensure timely collection of reports, follow\-ups, documentation, and completion of management\-assigned tasks.

• *Key Responsibilities**

• *1\. HR \& Employee Management**

• Manage daily attendance, late arrivals, absenteeism, missing punches, and leave records.
• Maintain employee master data, personal files, KYC documents, appointment letters, and other HR records.
• Handle employee joining, onboarding, documentation, confirmation, transfer, resignation, and exit formalities.
• Address routine employee queries and coordinate with management for unresolved matters.
• Maintain employee discipline and escalate irregularities to management.
• Ensure HR records are maintained accurately and confidentially.

• *2\. Recruitment \& Hiring**

• Handle end\-to\-end recruitment coordination for assigned vacancies.
• Source candidates through job portals, references, databases, and other channels.
• Conduct recruitment calls and coordinate interviews with candidates and management.
• Maintain recruitment and interview trackers.
• Follow up with selected candidates regarding documentation and joining.
• Coordinate pre\-joining and joining formalities.

• *3\. HR Documentation \& Compliance**

• Maintain employee files and ensure all required documents are available.
• Track pending employee documents and follow up for completion.
• Coordinate PF, ESI, and other applicable statutory documentation with the concerned team/consultant.
• Maintain HR compliance and renewal trackers.
• Ensure proper documentation of HR letters, agreements, declarations, and employee records.

• *4\. Office Administration**

• Monitor office housekeeping, cleanliness, stationery, consumables, and basic facilities.
• Maintain inward/outward courier and document records.
• Coordinate with vendors and service providers.
• Maintain office expense records, petty cash vouchers, bills, and supporting documents.
• Handle scanning, printing, filing, data entry, and Excel/ERP updates.
• Coordinate meetings and maintain action\-point follow\-ups.

• *5\. Departmental Coordination**

• Collect daily production and dispatch reports from biomass pellet plants.
• Coordinate for truck details, weighbridge slips, delivery documents, and dispatch records.
• Follow up with Purchase regarding raw material procurement and stock reports.
• Coordinate with Sales regarding pending orders and dispatch updates.
• Coordinate with Accounts regarding bills, invoices, and supporting documents.
• Maintain tender\-related documents and submission trackers.
• Collect maintenance, project, and other departmental reports as required.

• *6\. MIS \& Reporting**

• Prepare and submit the **Daily HR \& Back Office MIS**.
• Maintain management pending\-work and follow\-up trackers.
• Prepare weekly HR, recruitment, administration, and departmental reports.
• Prepare monthly attendance, leave, employee headcount, recruitment, and HR MIS reports.
• Track pending tasks and ensure timely follow\-up until closure.
• Highlight delays, missing information, and matters requiring management intervention.

• *Daily Responsibilities**

• Attendance and leave verification
• Recruitment calls and interview coordination
• Employee documentation updates
• Email checking and follow\-ups
• Departmental report collection
• Data entry and tracker updates
• Vendor bills and office expense records
• Courier and document tracking
• Management pending\-work follow\-up
• Daily HR \& Back Office MIS submission

• *Required Skills \& Qualifications**

• Graduate in HR, Business Administration, Commerce, or a related field.
• **1 \- 2 years of experience** in HR, recruitment, administration, or a similar role.
• Good knowledge of MS Excel and MS Office.
• Experience with HRMS/attendance systems will be preferred.
• Good communication and interpersonal skills.
• Strong follow\-up and coordination skills.
• Ability to maintain confidential employee information.
• Good documentation and record\-management skills.
• Ability to handle multiple tasks and meet deadlines.
• Strong ownership, discipline, and accountability.

• *Key Performance Expectations**

• Accurate and timely attendance and leave records.
• Timely recruitment follow\-ups and joining coordination.
• Complete and updated employee documentation.
• Timely submission of daily, weekly, and monthly MIS.
• Proper maintenance of HR and administrative records.
• Timely follow\-up and closure of management\-assigned tasks.
• Effective coordination with all departments.
• Immediate escalation of critical issues and delays.

• *How to Apply:**

Interested candidates should submit their resume.

Email Id: hr@biomassfuel.co.in / info@biomassfuel.co.in

Contact No: 9773330377

Pay: ₹11,000\.00 \- ₹19,000\.00 per month

Benefits

• Provident Fund

Work Location: In person