HR Executive

1\. Attendance \& Timekeeping

• Maintain daily attendance records for all employees through the biometric/HRMS system and manual registers where required.
• Track late arrivals, early exits, absenteeism and unauthorised leave; follow up with employees and reporting managers.
• Close attendance by a fixed date each month and share verified inputs with accounts for payroll.
• Publish a monthly attendance and absenteeism report to management.

2\. Leave \& Holiday Management

• Publish the annual holiday calendar before the start of each year, covering national holidays (Republic Day, Independence Day, Gandhi Jayanti), Maharashtra Day and declared festival holidays.
• Approve and record leave applications, maintain leave balances, and collect medical certificates for extended sick leave as per policy.
• Plan leave cover with department heads so production, dispatch and service are not disrupted.

3\. Employee Issues \& Grievance Resolution

• Act as the first point of contact for employee concerns: workload, interpersonal conflicts, pay or leave queries, and working conditions.
• Run a documented grievance process with defined timelines for acknowledgement, investigation and closure.
• Mediate between employees and managers, and escalate to management where needed.
• Keep confidential, dated records of every issue raised and how it was resolved.

4\. Workplace Ethics, Discipline \& Rules

• Draft, communicate and enforce the Code of Conduct, HR policies and employee handbook (attendance, leave, dress code, confidentiality, use of company assets, conflict of interest).
• Ensure every employee acknowledges policies in writing at joining and on each revision.
• Handle disciplinary matters fairly: warnings, show\-cause notices, inquiries and documentation as per the standing orders/disciplinary procedure.
• Constitute and run the Internal Committee under the POSH Act, 2013, conduct annual awareness sessions and file the annual report.
• Ensure compliance with labour laws, including the four Labour Codes and Maharashtra state rules as they are notified.

5\. Internal Compliance \& Deadlines

• Monitor that employees submit expense claims, travel reimbursements and supporting bills within the timelines set by company policy.
• Send reminders, escalate repeated delays to reporting managers, and coordinate with accounts so claims are settled on schedule.
• Track other internal submissions on time: timesheets, field visit reports, joining/exit documents, appraisal forms and training sign\-offs.
• Maintain a simple tracker of pending submissions and report defaulters to management monthly.

6\. Talent Acquisition

• Own end\-to\-end hiring for technical (production, QA/RA, service engineering), sales and support roles: requirement gathering, job descriptions, sourcing, screening, interview coordination, offers and joining.
• Use job portals, LinkedIn, referrals and medical\-device industry networks to build a pipeline for critical roles.
• Run onboarding and induction, including policy briefing, QMS awareness and role\-specific SOP training coordinated with QA.
• Track time\-to\-hire and offer\-acceptance rate.

7\. Supporting Duties

• Maintain employee files, job descriptions and training records in audit\-ready condition for ISO 13485 (clause 6\.2\) audits and CDSCO/notified\-body inspections.
• Support EPF, ESIC and Professional Tax compliance and full\-and\-final settlements with accounts.

Pay: ₹11,000\.00 \- ₹30,000\.00 per month

Ability to commute/relocate

• Navi Mumbai, Maharashtra 400701: Reliably commute or planning to relocate before starting work (Preferred)

Language

• English (Preferred)
• Hindi (Preferred)
• Marathi (Preferred)

Work Location: In person