HR Executive

• *Job Description – HR Executive**

• *Position:** HR Executive
• *Department:** Human Resources
• *Reporting To:** HR Manager / HR Head
• *Employment Type:** Full\-Time

• *1\. Job Summary**

We are looking for a proactive and detail\-oriented HR Executive to manage the complete employee lifecycle, including recruitment, onboarding, attendance management, payroll coordination, employee separation, and Full \& Final (F\&F) settlement. The candidate will be responsible for maintaining accurate employee records, ensuring smooth HR operations, and supporting compliance with applicable labour laws and company policies.

• *2\. Key Responsibilities**

• *A. Recruitment \& Selection**

• Manage the end\-to\-end recruitment process, including job posting, candidate sourcing, screening, and short\-listing.
• Coordinate interviews with candidates and hiring managers.
• Follow up with candidates regarding interview feedback, selection, and joining dates.
• Prepare and issue offer letters to selected candidates.
• Maintain recruitment trackers and update hiring status regularly.

• *B. Employee Onboarding**

• Manage joining formalities and collect necessary employee documents.
• Prepare and issue appointment letters and other joining documents.
• Complete employee documentation and update employee records.
• Coordinate employee induction and orientation programs.
• Create employee codes and update HRMS or other employee databases.

• *C. Attendance \& Leave Management**

• Monitor daily attendance, late arrivals, early departures, and absenteeism.
• Maintain attendance records and prepare monthly attendance reports.
• Track employee leave balances and leave applications.
• Verify attendance and leave data before payroll processing.
• Address attendance\-related queries and ensure compliance with company policies.

• *D. Payroll Processing**

• Collect and verify monthly attendance, leave, overtime, and other payroll inputs.
• Coordinate monthly payroll processing and salary disbursement.
• Calculate or verify salary deductions, incentives, reimbursements, and other applicable components.
• Coordinate statutory deductions and contributions, including PF, ESI, TDS, and professional tax, wherever applicable.
• Maintain payroll records and salary\-related documentation.
• Resolve employee queries related to salary, payslips, and deductions while maintaining confidentiality.

• *E. Employee Separation Procedure**

• Manage employee resignation requests and coordinate exit formalities.
• Track notice periods and coordinate with reporting managers regarding employee handovers.
• Conduct or coordinate exit interviews and document employee feedback.
• Ensure the completion of clearance procedures and the return of company assets.
• Prepare relieving letters, experience letters, and other applicable exit documents.
• Update employee records and maintain proper separation documentation.

• *F. Full \& Final (F\&F) Settlement**

• Coordinate the preparation and verification of Full \& Final settlement calculations.
• Verify pending salary, notice pay or recovery, leave encashment, reimbursements, incentives, and other applicable dues or deductions.
• Coordinate with the Accounts and Finance team for settlement processing.
• Ensure the timely processing of F\&F settlements in accordance with applicable laws and company policies.
• Maintain F\&F records and communicate settlement details to employees.

• *G. HR Documentation \& Compliance**

• Maintain employee files, HR trackers, and confidential personnel records.
• Ensure HR documentation is accurate, updated, and properly maintained.
• Support compliance with applicable labour laws, statutory requirements, and internal HR policies.
• Prepare HR reports related to recruitment, attendance, payroll, and employee separation.
• Assist in implementing and updating HR policies and procedures.

• *3\. Required Skills \& Competencies**

• Good knowledge of recruitment and employee lifecycle management.
• Understanding of attendance, leave, and payroll processes.
• Knowledge of employee separation procedures and F\&F settlement.
• Familiarity with PF, ESI, and other applicable statutory requirements.
• Proficiency in MS Excel, MS Office, and HRMS software.
• Strong communication, coordination, and interpersonal skills.
• Good organizational skills and attention to detail.
• Ability to maintain confidentiality and handle employee information responsibly.

• *4\. Key Performance Expectations**

• Timely closure of recruitment requirements.
• Completion of joining formalities and employee documentation within defined timelines.
• Accurate attendance records and timely payroll inputs.
• Timely completion of exit formalities and F\&F settlements.
• Proper maintenance of HR records and statutory documentation.
• Effective resolution of employee queries and HR\-related issues.

Pay: ₹28,000\.00 \- ₹30,000\.00 per month

Work Location: In person