HR Executive

JOB DESCRIPTIONHR Executive

• *Department:** Human Resources (HR)
• *Designation:** HR Executive
• *Reporting To:** HR Manager / Senior HR Manager
• *Location:** Head Office / Project Locations
• *Employment Type:** Full\-Time

1\. Job Purpose

The HR Executive will be responsible for day\-to\-day human resource operations, including recruitment, employee documentation, attendance and leave management, payroll coordination, statutory compliance, employee engagement, and HR record maintenance. The role will ensure the effective implementation of HR policies and procedures across the organization.

2\. Key Roles and Responsibilities

• *A. Recruitment and Selection**

• Coordinate recruitment activities, including job posting, candidate sourcing, and interview scheduling.
• Screen applications and shortlist candidates based on job requirements.
• Coordinate interviews with hiring managers and follow up with selected candidates.
• Issue offer letters and appointment letters after obtaining the necessary approvals.
• Maintain recruitment trackers and candidate databases.

• *B. Employee Onboarding and Documentation**

• Coordinate joining formalities and employee induction.
• Collect and verify employee documents, educational certificates, identity proofs, and other required records.
• Prepare and maintain employee personal files in physical and digital formats.
• Maintain employee databases and update changes in designation, salary, department, and reporting structure.
• Issue HR letters and certificates as authorized by management.

• *C. Attendance, Leave and Payroll Coordination**

• Monitor employee attendance, late arrivals, absenteeism, and leave records.
• Verify attendance data received from offices, hospitals, educational institutions, and project locations.
• Coordinate with reporting managers for attendance verification and leave approvals.
• Prepare monthly attendance summaries and share verified data with the Accounts/Payroll team.
• Assist in salary processing, salary revision records, full and final settlement, and preparation of salary statements.

• *D. Statutory Compliance**

• Assist in maintaining records related to Employees' Provident Fund (EPF), Employees' State Insurance (ESI), and other applicable statutory compliances.
• Coordinate with the Accounts team and external consultants for statutory filings and documentation.
• Maintain employee records required for inspections, audits, and statutory reporting.
• Track compliance deadlines and ensure timely submission of required information.

• *E. HR Policy and Administration**

• Implement HR policies, rules, and procedures across the organization.
• Communicate HR policies and guidelines to employees.
• Maintain registers, HR trackers, employee databases, and personnel records.
• Assist in preparing HR reports, circulars, notices, and internal communications.
• Support the implementation of performance appraisal, increment, and employee confirmation processes.

• *F. Employee Relations and Engagement**

• Respond to routine employee queries regarding HR policies, leave, attendance, salary, and documentation.
• Coordinate employee engagement activities and staff meetings.
• Assist in addressing employee grievances and escalating sensitive matters to the HR Manager.
• Maintain records of disciplinary proceedings and employee\-related correspondence as authorized.
• Support exit formalities, employee feedback, and clearance procedures.

• *G. HR Reporting and Coordination**

• Prepare monthly HR reports covering headcount, recruitment, joining, separation, attendance, and vacancies.
• Coordinate with Program Managers, Hospital Administrators, Principals, and other reporting authorities.
• Follow up with project locations for timely submission of HR information.
• Maintain updated records of sanctioned positions, vacancies, employee movements, and staff deployment.

3\. Educational Qualification

• Graduate in any discipline; an MBA/PGDM in Human Resource Management will be preferred.
• Candidates with relevant HR certifications or practical HR training may also be considered.

4\. Experience

• 1–3 years of relevant experience in HR operations.
• Experience in recruitment, employee documentation, attendance management, payroll coordination, and statutory compliance will be preferred.
• Experience working with NGOs, hospitals, educational institutions, or multi\-location organizations will be an added advantage.

5\. Required Skills and Competencies

• Good communication and interpersonal skills.
• Knowledge of HR processes, employment documentation, and HR policies.
• Working knowledge of MS Excel, MS Word, email, and HRMS software.
• Ability to maintain confidential employee records.
• Strong coordination, follow\-up, and organizational skills.
• Attention to detail and the ability to meet deadlines.
• Ability to coordinate with employees and managers across multiple locations.

6\. Key Performance Indicators (KPIs)

The performance of the HR Executive may be evaluated based on the following:

• Timely completion of recruitment and joining formalities.
• Accuracy and completeness of employee documentation.
• Timely submission of attendance and payroll inputs.
• Maintenance and updating of employee databases and HR records.
• Timely coordination of EPF/ESI documentation and other assigned compliance activities.
• Timely resolution or escalation of employee queries.
• Submission of monthly HR reports within prescribed deadlines.
• Effective implementation of HR policies and procedures.
• Timely completion of exit formalities and employee clearances.
• Coordination and follow\-up with project locations for HR\-related information.

7\. General Responsibilities

• Maintain confidentiality of employee information and organizational records.
• Perform duties in accordance with the organization's HR policies and management instructions.
• Coordinate with other departments to ensure smooth HR operations.
• Undertake additional HR\-related responsibilities assigned by the reporting authority.

Pay: ₹11,000\.00 \- ₹15,000\.00 per month

Benefits

• Paid sick time

Work Location: In person