HR Executive (Recruitment)

• *Job Profile – Human Resource Assistant (Recruitment)**

Department: Human Resources \| SAGE University, Indore

• *1\. Job Purpose**

To support and execute end\-to\-end recruitment activities for teaching and non\-teaching positions across the University by ensuring timely sourcing, screening, interview coordination, candidate communication, documentation, and joining formalities. The position is responsible for maintaining an effective recruitment pipeline and ensuring that vacancies are filled within the approved timelines.

• *2\. Key Responsibility Areas (KRAs)**

• *KRA 1: Recruitment \& Talent Sourcing**

• Identify manpower requirements in coordination with respective HODs, HOIs and departmental heads.
• Source suitable candidates through Naukri, LinkedIn, job portals, social media, employee referrals and other recruitment channels.
• Publish and circulate job advertisements for teaching and non\-teaching positions.
• Maintain an active database of potential candidates for current and future requirements.
• Ensure continuous sourcing for critical and high\-priority vacancies.

• *KRA 2: Candidate Screening \& Shortlisting**

• Conduct initial telephonic screening of candidates.
• Verify candidate qualifications, experience, current CTC, expected CTC and notice period.
• Assess candidates against approved Job Descriptions and eligibility criteria.
• Share shortlisted profiles with respective HODs/HOIs for further evaluation.
• Maintain proper records of rejected, shortlisted and selected candidates.

• *KRA 3: Interview Coordination \& Management**

• Coordinate interview schedules with HODs, HOIs, Deans, Registrar, VC/Pro\-VC and Management.
• Arrange online and offline interviews as per the approved recruitment process.
• Communicate interview schedules and instructions to candidates.
• Ensure availability of interview panels and necessary arrangements.
• Collect interview feedback and maintain selection records.
• Follow up with selected candidates for salary negotiations and offer acceptance.

• *KRA 4: Offer Management \& Candidate Follow\-up**

• Coordinate salary discussions with candidates in consultation with HR seniors and management.
• Prepare and issue offer letters after obtaining necessary approvals.
• Follow up with selected candidates regarding offer acceptance and joining dates.
• Maintain regular communication with candidates during the notice period.
• Minimise candidate dropouts and offer\-to\-joining delays.

• *KRA 5: Joining \& Induction Coordination**

• Coordinate pre\-joining formalities and joining documentation.
• Collect educational certificates, experience letters, ID proof, photographs and other required documents.
• Coordinate with concerned departments for employee ID, ERP registration and onboarding.
• Ensure timely completion of joining checklists.
• Coordinate new employee induction and orientation programmes.

• *KRA 6: Recruitment MIS \& Reporting**

• Maintain daily recruitment trackers and vacancy status reports.
• Prepare weekly and monthly recruitment MIS.
• Track department\-wise vacancies, candidate sourcing, interviews, selections and joining status.
• Monitor recruitment turnaround time (TAT).
• Maintain records of recruitment expenses and sourcing channel effectiveness.
• Submit recruitment progress reports to the HR Head.

• *KRA 7: Coordination \& Stakeholder Management**

• Maintain regular coordination with HODs, HOIs, Deans and departmental heads.
• Obtain manpower requirements and approved Job Descriptions from departments.
• Follow up on pending interview feedback and selection decisions.
• Ensure professional communication and a positive candidate experience.
• Maintain confidentiality of candidate information and salary\-related discussions.

• *4\. Daily Job Responsibilities**

• Review open vacancies and pending recruitment requirements.
• Source and shortlist candidates for assigned positions.
• Make recruitment calls and conduct initial screening.
• Schedule interviews with respective departments.
• Coordinate with interview panels and candidates.
• Follow up on interview feedback and selection status.
• Follow up with selected candidates for offer acceptance and joining.
• Update recruitment trackers and candidate databases.
• Submit daily recruitment activity reports to the HR reporting authority.

• *5\. Educational Qualification \& Experience**

• *Particular**

• *Requirement**

Qualification

MBA/PGDM in HR or MHRM; Graduate with relevant experience may also be considered

Experience

1–3 years in recruitment/talent acquisition

Preferred Industry

University, Educational Institution or Higher Education

Computer Skills

MS Excel, Word, PowerPoint, Email and HRMS/ERP

Recruitment Skills

Job portals, LinkedIn, candidate screening and interview coordination

• *6\. Required Skills \& Competencies**

• Excellent verbal and written communication skills.
• Strong sourcing and candidate\-screening abilities.
• Good interpersonal and coordination skills.
• Proficiency in MS Excel and recruitment MIS.
• Ability to handle multiple vacancies simultaneously.
• Strong follow\-up and time\-management skills.
• Professional telephone etiquette.
• Confidentiality and data management.
• Target\-oriented approach and result\-driven attitude.

7\. Reporting \& Accountability

• *Particular**

• *Details**

Designation

Human Resource Assistant – Recruitment

Department

Human Resources

Reporting To

HR Manager / HR Head

Coordination With

HODs, HOIs, Deans, Registrar, DG / VC/Pro\-VC and Management

Job Location

SAGE University, Indore

Nature of Job

Recruitment Operations and Talent Acquisition

• *Overall Objective: To ensure a continuous supply of qualified teaching and non\-teaching manpower, timely closure of approved vacancies, and efficient execution of the University's recruitment process.**

Pay: Up to ₹22,000\.00 per month

Benefits

• Health insurance

Work Location: In person