HR Executive

HR Executive – Roles and Responsibilities

An HR Executive (Human Resources Executive) is responsible for managing employee\-related activities, recruitment, attendance, payroll coordination, employee engagement, HR documentation, and company policies.

Key Roles and Responsibilities1\. Recruitment and Selection

• Understand hiring requirements from department managers.
• Post job openings on job portals and social media platforms.
• Screen resumes and shortlist suitable candidates.
• Schedule interviews and coordinate with hiring managers.
• Follow up with candidates regarding interview feedback and selection.
• Negotiate salary expectations and coordinate offer letters.
• Manage candidate joining dates and onboarding.

2\. Employee Onboarding and Documentation

• Prepare offer letters, appointment letters, and joining documents.
• Collect employee KYC, educational certificates, and bank details.
• Conduct joining formalities and introduce company policies.
• Maintain employee records and update employee databases.
• Coordinate induction and orientation programs.

3\. Attendance, Leave and Payroll

• Maintain daily attendance, login/logout records, and working hours.
• Track leave, work\-from\-home requests, and approvals.
• Coordinate monthly payroll processing with the accounts team.
• Prepare and verify salary slips, increment letters, and salary revisions.
• Maintain records of deductions, overtime, and employee benefits.

4\. Statutory Compliance

• Coordinate employee\-related compliance for EPF, ESIC, and Professional Tax, as applicable.
• Maintain statutory records and employee documentation.
• Coordinate employee registrations and updates.
• Support compliance audits and documentation requirements.

5\. Employee Relations and Grievance Handling

• Address employee concerns and workplace issues.
• Maintain communication between employees and management.
• Handle employee complaints professionally and confidentially.
• Support conflict resolution and maintain workplace discipline.
• Coordinate employee feedback and engagement activities.

6\. HR Policies and Administration

• Communicate company policies, procedures, and workplace guidelines.
• Monitor compliance with attendance, leave, and reporting policies.
• Maintain HR files, employee databases, and confidential records.
• Coordinate office administration and employee\-related requirements.
• Prepare HR reports and management updates.

7\. Performance Management

• Coordinate performance reviews and appraisal processes.
• Collect feedback from reporting managers.
• Prepare increment and promotion documentation.
• Monitor probation periods and confirmation dates.
• Support performance improvement plans (PIPs).

8\. Employee Engagement and Retention

• Organize festivals, birthday celebrations, team activities, and company events.
• Conduct employee satisfaction and feedback surveys.
• Identify employee concerns and support retention initiatives.
• Coordinate employee recognition programs.
• Promote a positive and professional work environment.

9\. Exit Formalities and Full \& Final Settlement

• Manage resignation communication and notice periods.
• Coordinate exit interviews and handover processes.
• Track employee last working dates.
• Prepare experience letters, relieving letters, and related documents.
• Coordinate full and final settlement with the accounts team.

10\. Daily HR Reporting and Coordination

• Maintain daily HR activity reports.
• Track recruitment progress, interview schedules, and joining status.
• Update employee attendance, leave, and documentation records.
• Coordinate with department heads and management for approvals.
• Share hiring updates, employee status, and pending HR activities.

Daily HR Executive Checklist

Activity

Frequency

Attendance and login tracking

Daily

Resume screening and candidate follow\-ups

Daily

Interview scheduling and coordination

Daily

Leave and WFH approval tracking

Daily

Employee queries and management coordination

Daily

HR reports and pending task updates

Daily

Payroll and attendance verification

Monthly

Employee engagement and policy updates

As required

Compliance documentation

Monthly / As applicable

Performance reviews and appraisals

Periodically

Important Skills Required

• Communication and interpersonal skills
• Recruitment and interview coordination
• Payroll and attendance management
• Knowledge of HR policies and labour compliance
• MS Excel and HRMS tools
• Problem\-solving and conflict resolution
• Confidentiality and employee record management
• Time management and organizational skills

Pay: ₹11,000\.00 \- ₹34,000\.00 per month

Benefits

• Flexible schedule

Work Location: In person