HR Manager

Department: Human Resources

Designation: HR Manager

Industry : Pharmaceuticals

Location: Kolkata / New Town, West Bengal

Job Summary

The HR Manager will be responsible for managing and coordinating the organisation’s human resource functions, including talent acquisition, employee lifecycle management, HR operations, performance management, employee engagement, policy implementation, training and development, and statutory compliance coordination. The role requires close collaboration with management and business teams to ensure effective workforce planning, smooth HR operations, improved employee productivity and alignment of HR practices with organisational objectives.

Key Responsibilities

• *1\. Talent Acquisition and Recruitment**

\- Manage end\-to\-end recruitment for sales, managerial, corporate and support functions across multiple locations.

\- Understand manpower requirements, prepare job descriptions and develop recruitment strategies in coordination with hiring managers.

\- Source, screen and evaluate candidates through CV screening, interviews, written assessments and case studies.

\- Coordinate interview rounds, candidate shortlisting, salary discussions, offer releases and joining formalities.

\- Monitor recruitment progress, vacancy status, hiring timelines and manpower requirements.

\- Maintain candidate databases, recruitment trackers and hiring reports.

• *2\. HR Operations and Employee Lifecycle Management**

\- Manage employee onboarding, documentation, induction, confirmation, transfers, role changes and separation processes.

\- Maintain employee records, personnel files, attendance, leave records and HR databases.

\- Prepare and issue appointment letters, confirmation letters, employment\-related notices, experience letters and other HR communications.

\- Coordinate employee exit formalities, notice\-period compliance, full and final settlements and clearance procedures.

\- Track employee tenure, probation status, confirmation eligibility and workforce movements.

\- Maintain accurate employee master data and prepare periodic HR reports.

• *3\. Payroll and Compensation Administration**

\- Coordinate monthly payroll processing, salary inputs, attendance adjustments, leave deductions and loss\-of\-pay calculations.

\- Verify salary structures, CTC breakups, statutory deductions and employee compensation records.

\- Coordinate payroll\-related queries, reimbursement processing and full and final settlement calculations.

\- Administer employee benefits, including group mediclaim, employee referral benefits and other company\-sponsored welfare initiatives.

\- Coordinate with Finance and external service providers to ensure timely and accurate payroll processing.

• *4\. HR Policies and Employee Relations**

\- Develop, review and implement HR policies, employee handbooks, standard operating procedures and internal guidelines.

\- Ensure consistent implementation of company policies relating to attendance, leave, probation, confirmation, performance, conduct and separation.

\- Handle employee grievances, workplace concerns, disciplinary matters and management escalations.

\- Draft formal HR communications and employment\-related documentation in line with company policy and applicable employment laws.

\- Coordinate statutory compliance requirements and maintain relevant documentation in consultation with management and external advisors.

• *5\. Performance Management and Employee Assessment**

\- Coordinate employee performance reviews, KPI tracking, appraisal processes and performance documentation.

\- Develop and administer candidate assessments, competency evaluations, managerial case studies and written tests.

\- Analyse assessment results and prepare evaluation reports to support management decisions.

\- Monitor performance\-related concerns and coordinate improvement plans with reporting managers.

\- Support management in workforce productivity, employee retention and performance improvement initiatives.

• *6\. Learning and Development**

\- Identify training requirements in consultation with functional heads and reporting managers.

\- Plan and coordinate employee induction, product training, scientific training and functional development programmes.

\- Coordinate with internal subject\-matter experts, external trainers and qualified medical professionals for relevant training initiatives.

\- Organise training calendars, assessments, feedback collection and training effectiveness reviews.

\- Maintain training records and monitor employee participation and development progress.

• *7\. HR Analytics and Management Reporting**

\- Prepare periodic reports on headcount, recruitment, attrition, employee tenure, probation, attendance and workforce movements.

\- Analyse employee turnover and identify trends relating to retention, recruitment effectiveness and workforce stability.

\- Prepare manpower reports, organisational charts, employee databases and management presentations.

\- Maintain HR trackers, dashboards and structured reporting systems to support data\-driven decision\-making.

\- Assist management with HR planning, organisational restructuring and workforce\-related analysis.

• *8\. Employee Engagement and Benefits Administration**

\- Coordinate employee engagement activities, internal announcements, employee welfare initiatives and company communications.

\- Manage employee referral programmes and coordinate eligibility and benefit processing.

\- Administer group mediclaim enrolment, renewal coordination and employee\-related insurance queries.

\- Support initiatives aimed at employee retention, workplace discipline and organisational culture.

• *9\. Coordination with Business and Functional Teams**

\- Work closely with Sales, Marketing, Finance, Administration and senior management to address manpower and employee\-related requirements.

\- Support recruitment and workforce planning for field sales teams across multiple territories and reporting levels.

\- Coordinate organisational structures, reporting relationships, team allocation and employee master data updates.

\- Assist management in implementing HR initiatives aligned with business expansion and operational requirements.

• *Qualifications and Experience**

\- Graduate or postgraduate qualification in Human Resources, Business Administration or a related discipline.

\- Relevant experience in HR generalist and HR operations functions; pharmaceutical or healthcare industry experience preferred.

\- Strong working knowledge of recruitment, employee documentation, payroll coordination, HR policies and performance management.

\- Proficiency in MS Excel, Word, PowerPoint and HR reporting tools.

\- Strong communication, organisational, analytical and interpersonal skills.

Pay: ₹15,000\.00 \- ₹35,000\.00 per month

Work Location: In person