HR Officer

• **Job Description – HR Officer***

• *Organisation:** Shikha Academy
• *Location:** Borivali, Mumbai
• *Department:** Human Resources
• *Reporting to:** Head – Human Resources

• *About Shikha**

Shikha Institute is a research and development laboratory that builds frameworks, invents products, designs systems and works with institutions to strengthen education across the Global South.

Shikha Academy is a K–12 school following the Cambridge International curriculum, committed to providing quality education to children from underserved communities. We believe that building a strong learning environment begins with building a supportive, collaborative and people\-centric workplace.

We are looking for a proactive and organised HR Officer to support the effective functioning of the Human Resources department and contribute to building a positive employee experience across the organisation.

• *Role Overview**

The HR Officer will be responsible for managing day\-to\-day HR operations, supporting recruitment and onboarding, maintaining employee records, coordinating payroll inputs, managing attendance and leave processes, and supporting employee engagement initiatives.

The role requires someone who is detail\-oriented, approachable, process\-driven and comfortable working in a dynamic school environment.

Key Responsibilities

• *1\. HR Operations \& Employee Lifecycle**

• Manage end\-to\-end employee lifecycle activities, including joining formalities, onboarding, confirmation, transfers, employee documentation and exit formalities.
• Maintain and regularly update employee records, personnel files and HR databases.
• Ensure timely issuance of appointment letters, confirmation letters, experience letters and other HR\-related documentation.
• Coordinate employee separation processes and full and final settlements.

• *2\. Recruitment \& Talent Acquisition**

• Coordinate recruitment activities across teaching and non\-teaching positions.
• Manage job postings, candidate applications, interview scheduling and candidate communication.
• Coordinate with recruitment consultants and hiring managers.
• Maintain recruitment trackers and ensure timely follow\-ups throughout the hiring process.

• *3\. Attendance, Leave \& Payroll Coordination**

• Monitor employee attendance, leave records, late arrivals and related HR data.
• Coordinate monthly payroll inputs with the Accounts/Finance team.
• Ensure accuracy of attendance, leave deductions, employee details and payroll\-related information.
• Support statutory compliance processes, including PF, ESIC, gratuity and other applicable requirements.

• *4\. Employee Engagement \& Culture**

• Support the planning and execution of employee engagement initiatives, staff events, celebrations and wellness activities.
• Assist in organising staff orientation, induction and internal communication initiatives.
• Act as an approachable point of contact for routine employee queries and concerns.
• Contribute towards fostering a positive, inclusive and collaborative workplace culture.

• *5\. HR Policies, Compliance \& Documentation**

• Support the implementation and communication of HR policies and procedures.
• Ensure employee practices are aligned with organisational policies and applicable labour laws.
• Maintain HR trackers, reports and documentation.
• Assist in HR audits, compliance reviews and process improvements.

• *6\. HR Systems \& Reporting**

• Maintain and update employee information on the HRMS (ZingHR).
• Generate periodic HR reports relating to headcount, attendance, leave, recruitment and attrition.
• Maintain accurate and organised HR records and dashboards.
• Identify opportunities to streamline HR processes through better systems and documentation.

• *Qualifications \& Experience**

• Bachelor's degree in Human Resources, Business Administration or a related field. A postgraduate qualification in HR will be an added advantage.
• 2–4 years of relevant experience in HR operations or generalist HR.
• Prior experience in a school or educational institution will be strongly preferred.
• Working knowledge of HR operations, payroll coordination, recruitment and statutory compliance.
• Familiarity with HRMS platforms and MS Excel/Google Sheets.

• *Key Competencies**

• Strong organisational and coordination skills.
• Excellent verbal and written communication.
• High attention to detail and accuracy.
• Ability to handle confidential employee information with discretion.
• Strong interpersonal skills and an employee\-centric approach.
• Ability to multitask, prioritise and manage deadlines.
• Ownership, accountability and a proactive approach to problem\-solving.

• *What We Are Looking For**

We are looking for someone who is not just comfortable managing HR processes but also understands the importance of people, relationships and workplace culture in an educational institution.

The ideal candidate will bring a balance of operational efficiency, empathy, professionalism and a willingness to learn and grow with the organisation.

Job Types: Full\-time, Permanent

Benefits

• Health insurance
• Provident Fund

Education

• Bachelor's (Preferred)

Experience

• Recruitment in Education sector: 2 years (Required)

Shift availability

• Day Shift (Preferred)

Work Location: In person