HR & Payroll Manager

• *Job Summary**

We are looking for a highly experienced and proactive HR \& Payroll Manager to independently manage the complete Human Resources and Payroll functions of our organisation.

The candidate must have strong practical experience in end\-to\-end HR management, payroll processing, statutory compliance, employee relations and workforce administration.

A key responsibility of this role is to **develop, establish, implement and monitor HR policies, procedures, systems and processes** across the organisation. The candidate must be capable of introducing structured HR practices, ensuring employee discipline, improving operational efficiency and providing professional HR guidance to management.

We are looking for a strong HR professional who can independently take ownership of HR operations and implement policies effectively, rather than someone whose experience is limited to routine HR administration.

• *Key Responsibilities**

• *1\. HR Policy Development \& Implementation**

• Develop, draft, implement and enforce company HR policies and procedures.
• Establish HR systems, standard operating procedures (SOPs) and structured processes across departments.
• Implement policies covering attendance, leave, working hours, shifts, overtime, employee discipline and workplace conduct.
• Establish recruitment, onboarding, confirmation, promotion, appraisal and exit procedures.
• Review existing HR practices and introduce improvements wherever required.
• Ensure employees and department heads follow established HR policies and procedures.
• Regularly review and update HR policies in line with business requirements and applicable employment laws.

• *2\. Complete HR Operations**

• Independently manage the complete HR function and daily HR operations.
• Manage employee records, personal files, employment agreements and HR documentation.
• Monitor attendance, leave, shifts, working hours and weekly offs.
• Handle employee confirmations, promotions, transfers, increments and disciplinary procedures.
• Coordinate with management, department heads and employees.
• Establish and maintain effective HR administration systems.

• *3\. Recruitment \& Talent Acquisition**

• Manage end\-to\-end recruitment and selection processes.
• Identify manpower requirements in coordination with management.
• Prepare job descriptions, publish vacancies, shortlist candidates and coordinate interviews.
• Evaluate candidates based on qualifications, experience and suitability.
• Manage offer letters, appointment letters, joining formalities and onboarding.
• Establish employee induction and training programmes.

• *4\. Payroll Management**

• Independently process monthly payroll accurately and on time.
• Calculate salaries, incentives, overtime, allowances, deductions and reimbursements.
• Verify attendance and leave records before payroll processing.
• Manage salary revisions, increments, bonuses, arrears and Full \& Final Settlements.
• Prepare payslips, salary statements and payroll reports.
• Coordinate salary payments and payroll reconciliation with the Finance department.
• Resolve employee salary\-related queries.

• *5\. Statutory Compliance \& Labour Laws**

• Ensure compliance with applicable Indian labour laws and employment regulations.
• Handle PF, ESI, Professional Tax, Bonus, Gratuity and other applicable statutory requirements.
• Manage statutory deductions, contributions, filings, payments and documentation.
• Maintain statutory registers and employee compliance records.
• Coordinate with Chartered Accountants, auditors, consultants and government authorities.
• Monitor regulatory changes and implement necessary compliance procedures.

• *6\. Employee Relations \& Performance Management**

• Handle employee grievances, complaints, workplace conflicts and disciplinary matters.
• Implement employee performance appraisal and evaluation systems.
• Coordinate performance reviews, promotions, salary increments and employee development.
• Monitor employee productivity, absenteeism, discipline and retention.
• Identify training requirements and organise employee development programmes.
• Maintain a professional, disciplined and positive working environment.

• *7\. Employee Lifecycle Management**

• Manage the complete employee lifecycle, from recruitment to separation.
• Handle onboarding, probation, confirmation, transfers, promotions and resignations.
• Prepare appointment, confirmation, promotion, warning and experience letters.
• Manage exit interviews, employee clearance and Full \& Final Settlements.
• Maintain updated employee master data and service records.

• *8\. HR Reporting \& Management Coordination**

• Prepare monthly HR MIS reports, payroll reports and management dashboards.
• Maintain department\-wise manpower, attendance and payroll records.
• Analyse employee turnover, absenteeism, recruitment and payroll expenses.
• Provide regular HR updates and recommendations to management.
• Support manpower planning and organisational development.
• Identify opportunities to improve HR systems, processes and overall efficiency.

• *Requirements \& Qualifications**

• Bachelor's degree in HR, Business Administration, Commerce or a related field.
• MBA (HR), MHRM, MSW (HR) or PGDM (HR) preferred.
• Minimum **3 years of hands\-on experience in HR and Payroll Management**.
• Proven experience independently managing end\-to\-end HR operations.
• Strong practical knowledge of Indian labour laws and statutory compliance.
• Experience in developing, implementing and monitoring HR policies and procedures.
• Practical experience in payroll processing and salary administration.
• Knowledge of PF, ESI, Professional Tax, Bonus and Gratuity.
• Experience in recruitment, employee relations and performance management.
• Working knowledge of HRMS and payroll software.
• Proficiency in MS Excel and Microsoft Office.
• Strong leadership, communication, problem\-solving and decision\-making skills.
• Ability to work independently and handle confidential information.

• *Preferred Skills**

• HR Policy Development \& Implementation
• HR Systems \& Process Establishment
• End\-to\-End HR Management
• Recruitment \& Talent Acquisition
• Payroll Management
• Labour Law \& Statutory Compliance
• PF, ESI, Professional Tax, Bonus \& Gratuity
• Employee Relations \& Grievance Management
• Performance Appraisal \& Management
• Employee Lifecycle Management
• HRMS \& Payroll Software
• HR MIS \& Management Reporting
• Advanced MS Excel
• Manpower Planning \& Organisational Development

• *Preferred Industry Experience**

Candidates with experience in retail, jewellery, textiles, manufacturing, hospitality or multi\-department organisations will be preferred.

Experience managing employees across multiple departments or business locations will be an added advantage.

• *Important Expectations**

• Must be capable of independently managing and developing the complete HR department.
• Must have practical experience in establishing and implementing HR policies.
• Should be able to introduce structured HR systems and ensure effective implementation.
• Must take ownership of employee discipline, workforce management and statutory compliance.
• Should independently handle payroll and HR operations.
• Must be capable of coordinating directly with management and providing HR recommendations.
• Should demonstrate practical problem\-solving and decision\-making abilities.

• *Important:** We are looking for a strong and experienced HR professional, not just an HR administrator. Candidates with proven experience in HR policy development, implementation, employee management and payroll operations will be given preference. Freshers and candidates with only basic HR administrative experience are not suitable for this position.

• *Benefits**

• Competitive salary.
• Career growth opportunities.
• Professional working environment.
• Opportunity to independently manage and develop the HR function.

• *Salary**

Salary will be discussed based on the candidate's skills, practical experience, qualifications and overall suitability for the role.

Job Types: Permanent, Full\-time, Fresher

Pay: ₹10,000\.00 \- ₹28,000\.00 per month

Ability to commute/relocate

• Salem, Tamil Nadu: Reliably commute or planning to relocate before starting work (Required)

Education

• Bachelor's (Required)

Experience

• Payroll: 1 year (Preferred)
• HR: 1 year (Preferred)
• total work: 1 year (Preferred)

Work Location: In person