Human Resource Executive

ob Description – Human Resources

• *Department:** Human Resources
• *Industry:** Education / Higher Education
• *Role:** Human Resources – Generalist
• *Experience:** 3\-4 years of experience

Job Purpose

To manage and execute end\-to\-end Human Resources operations for the institution, covering recruitment, onboarding, employee engagement, performance management, employee relations, HR documentation, attendance, leave, payroll coordination, compliance, and the complete employee lifecycle.

• *Key Responsibilities**

• *1\. End\-to\-End Recruitment**

• Manage the complete recruitment process from manpower requisition to joining.
• Coordinate with Principals, HODs, Department Heads, and Management to understand manpower requirements.
• Prepare and publish job descriptions and vacancies through appropriate recruitment channels.
• Source, screen, shortlist, and coordinate candidates.
• Schedule and coordinate interviews with the concerned departments and Management.
• Conduct salary discussions and coordinate offer approvals.
• Complete pre\-employment verification and reference checks as applicable.
• Maintain recruitment trackers and recruitment\-related documentation.
• Ensure positions are closed within the required timelines.

• *2\. Employee Onboarding**

• Manage complete joining formalities for new employees.
• Collect and verify required personal, educational, experience, and statutory documents.
• Coordinate background verification and reference checks.
• Issue appointment letters, offer letters, and other joining documents.
• Coordinate induction and orientation programs.
• Ensure employee records are updated in HRMS/payroll systems.
• Coordinate with Administration, IT, Accounts, and concerned departments for smooth onboarding.
• Ensure new employees understand institutional policies, procedures, attendance, leave, and code of conduct.

• *3\. Employee Lifecycle Management**

• Manage HR activities throughout the employee lifecycle from joining to separation.
• Maintain accurate and updated employee records.
• Handle employee transfers, promotions, role changes, salary revisions, and other employment\-related changes.
• Coordinate probation confirmation and related documentation.
• Monitor attendance, leave, and employee records.
• Address employee queries and coordinate with concerned departments for resolution.
• Support employee engagement and retention initiatives.

• *4\. Performance Management**

• Coordinate annual and periodic performance appraisal processes.
• Ensure timely completion of appraisal forms and performance reviews.
• Coordinate with HODs and reporting managers for KRA/KPI setting and evaluations.
• Maintain performance\-related records.
• Support performance improvement processes where required.

• *5\. Payroll \& HR Operations**

• Coordinate with Accounts/Payroll for monthly salary processing.
• Verify attendance, leave, deductions, and other payroll inputs before processing.
• Coordinate employee queries related to salary, attendance, leave, and payroll.
• Support statutory and compliance\-related HR activities.
• Maintain HR trackers, reports, and MIS.

• *6\. Employee Relations \& Grievance Handling**

• Handle employee grievances and HR\-related concerns professionally and confidentially.
• Coordinate with management and department heads for resolution of employee issues.
• Maintain appropriate documentation of grievances and actions taken.
• Promote a professional, respectful, and positive work environment.

• *7\. HR Policies \& Compliance**

• Implement and communicate HR policies and procedures across the institution.
• Ensure employees follow institutional policies relating to attendance, leave, conduct, working hours, and other HR processes.
• Maintain required statutory and HR documentation.
• Support internal audits, accreditation requirements, and institutional HR documentation as required.

• *8\. Separation \& Exit Management**

• Manage the complete employee exit process.
• Process resignations and coordinate notice period requirements.
• Conduct exit discussions/interviews where applicable.
• Coordinate clearance and handover with concerned departments.
• Ensure recovery of institutional assets and documents.
• Coordinate final settlement with Accounts/Payroll.
• Issue relieving, experience, and other separation documents as applicable.
• Update employee records and HR systems after separation.

• *9\. HR Reporting \& MIS**

• Maintain recruitment, joining, employee movement, attendance, leave, attrition, and exit trackers.
• Prepare periodic HR reports and MIS for Management.
• Provide manpower and employee\-related data to Management and institutional leadership as required.
• Ensure HR records are accurate, updated, and confidential.

• *Key Competencies**

• End\-to\-end recruitment and talent acquisition
• Employee lifecycle management
• Employee relations and grievance handling
• HR operations and documentation
• Payroll and attendance coordination
• Performance management
• HR policy implementation
• Communication and interpersonal skills
• Problem\-solving and decision\-making
• Confidentiality and professional integrity
• Strong coordination with academic and administrative departments

• *Key Stakeholders**

• Management / Director
• Principals
• HODs and Department Heads
• Faculty and Non\-Teaching Staff
• Accounts \& Payroll
• Administration
• IT / Systems Team

• *Overall Responsibility**

The HR function will be responsible for ensuring a structured and efficient **end\-to\-end employee lifecycle**, starting from **manpower planning and recruitment through onboarding, employee engagement, performance management, HR operations, employee relations, and final separation**.

Work Location: In person

Work Location: In person

Pay: ₹30,000\.00 \- ₹35,000\.00 per month

Work Location: In person