Manager – Accounts & Administration

• *Job Description**

• *Position: Manager – Accounts \& Administration**

• *Reporting To:** Plant Head / Management,
• *Experience:** 10–12 years in Accounts \& Admin Profile,
• *Qualification:** B.Com / M.Com / MBA (Finance) or equivalent,

• *Preferred Industry: HVAC manufacturing / Steel** Fabrication / relevant industry,

• *Salary Budget**: Rs. 50 – 60 k/pm (Negotiable),

• *Job Location:** Changodar, Near to Ahmedabad, Gujarat,

• *Required by Date** \- At the earliest.

• *1\.** **Job Purpose**

To manage and oversee the organization's accounting, finance, taxation, statutory compliance, and administrative functions, ensuring accurate financial reporting, effective internal controls, regulatory compliance, and smooth day\-to\-day office operations.

• *2\.** **Key Roles \& Responsibilities**

• *A. Accounts \& Finance**

• Oversee day\-to\-day accounting operations and ensure accurate maintenance of books of accounts.
• Supervise accounts payable, accounts receivable, general ledger, and bank transactions.
• Ensure timely preparation of monthly, quarterly, and annual financial statements.
• Monitor cash flow, working capital, budgets, and financial forecasts.
• Review bank reconciliations, vendor reconciliations, and customer outstanding statements.
• Ensure timely closure of monthly and annual accounts.
• Coordinate with auditors for statutory, internal, and tax audits.
• Develop and implement financial controls and accounting procedures.

• *B. Taxation \& Statutory Compliance**

• Ensure timely filing of GST returns and reconciliation of GST input tax credit.
• Supervise TDS calculations, deductions, payments, and returns.
• Ensure compliance with Income Tax, Companies Act, and other applicable laws.
• Coordinate with external consultants, auditors, and government authorities.
• Monitor statutory due dates and maintain proper compliance records.
• Handle tax assessments, notices, and related documentation.

• *C. Budgeting \& Financial Control**

• Prepare annual budgets and periodic financial projections.
• Monitor actual expenditure against approved budgets.
• Identify cost\-saving opportunities and control unnecessary expenses.
• Analyse financial statements and provide management reports.
• Highlight financial risks and recommend corrective measures.

• *D. Administration \& Office Management**

• Manage overall office administration and infrastructure.
• Supervise housekeeping, security, maintenance, and facility management.
• Manage office supplies, stationery, assets, and inventory.
• Oversee vendor empanelment, contract management, and service agreements.
• Ensure proper maintenance of office records and administrative documentation.
• Coordinate travel, accommodation, transport, and other administrative arrangements.
• Ensure smooth functioning of daily office operations.

• *E. HR \& General Administration Support**

• Coordinate attendance, leave records, and payroll inputs.
• Support HR in employee documentation and onboarding formalities.
• Coordinate employee welfare and general administrative requirements.
• Ensure compliance with applicable labour laws in coordination with HR.
• Supervise administrative staff and support personnel.

• *F. Team Management \& Reporting**

• Lead and supervise the accounts and administration team.
• Allocate responsibilities and monitor team performance.
• Establish standard operating procedures (SOPs).
• Submit periodic financial and administrative reports to management.
• Coordinate with all departments for financial and administrative requirements.

• *3\. Key Performance Indicators (KPIs)**

• Timely closure of monthly accounts.
• Accuracy of financial statements and MIS reports.
• Timely GST, TDS, and other statutory filings.
• Timely vendor payments and customer collections.
• Effective cash flow and working capital management.
• Budgetary control and expense reduction.
• Timely completion of audits.
• Effective office administration and cost control.
• Timely resolution of internal and external audit observations.

• *4\. Experience**

• 10–12 years of relevant experience in Accounts, Finance, Taxation, and Administration.
• Minimum 3–5 years in a managerial or supervisory role.
• Experience in handling complete accounting operations and office administration independently.

• *5\. Technical Skills \& Competencies**

• Strong knowledge of Accounting Standards and financial reporting.
• Good working knowledge of GST, TDS, Income Tax, and statutory compliances.
• Proficiency in Tally / SAP / ERP / other accounting software.
• Advanced working knowledge of MS Excel and MIS reporting.
• Knowledge of budgeting, cash flow, and financial analysis.
• Strong vendor management and negotiation skills.

• *6\. Key Behavioural Competencies**

• Leadership and team management.
• Analytical and problem\-solving ability.
• Strong communication and interpersonal skills.
• High degree of integrity and confidentiality.
• Planning, coordination, and organizational skills.
• Ability to work independently and meet deadlines.
• Strong attention to detail.

For more details, login to the website: **www.ductofab.in**

Interested candidates can share their CV to: **hr.ho@ductofab.in**

Pay: ₹50,000\.00 \- ₹60,000\.00 per month

Benefits

• Cell phone reimbursement
• Paid sick time
• Provident Fund

Application Question(s)

• What's your total relevant experience in Accounts \& Administration profile ?
• What's is your qualification ?
• What is the name of your native state, to which you do belong to ?
• What is your present CTC / per month \& Notice period ?
• What is your CTC / Salary expectation ?
• Have you ever worked earlier in Accounts \& Administration profile earlier in your present or past Companies ?
• Have you worked earlier in HVAC manufacturing industry earlier ?

Work Location: In person