Manager – Contracts & Tendering

• *Position:** Manager – Contracts \& Tendering

• *Industry:** EPC / Infrastructure / Civil Engineering

• *Experience Required:** 5–12 Years

• *Job Location:** Pune

• *1\. Role Purpose**

To lead and manage the complete tender lifecycle, including opportunity identification, tender pipeline management, government liaisoning, bid coordination, submission control, and post\-award contract handover. The role will ensure disciplined, compliant, and timely tender execution while maximizing business acquisition opportunities and minimizing bid\-related risks.

• *2\. Key Responsibilities:**

• *A. Opportunity Identification \& Pipeline Management**

• Identify and track upcoming tenders through government portals, e\-procurement platforms, market intelligence, client networks, and liaisoning inputs.
• Maintain a structured tender pipeline tracker with submission deadlines, estimated values, eligibility criteria, and current status.
• Monitor upcoming opportunities and provide timely visibility to management for bid/no\-bid decisions.
• Maintain a forward\-looking tender calendar and opportunity database.

• *B. Liaisoning \& Stakeholder Management**

• Coordinate with relevant government departments, public sector undertakings, authorities, consultants, and prospective clients.
• Represent the company in pre\-bid meetings, tender\-related discussions, and official interactions as authorized.
• Develop professional relationships with clients and stakeholders to understand upcoming project opportunities.
• Gather market intelligence regarding tender announcements, project developments, qualification requirements, and bidding trends.
• Ensure all liaisoning activities comply with applicable laws, company policies, and ethical standards.

• *C. Tender Scrutiny \& Prequalification**

• Review tender documents, eligibility criteria, technical specifications, commercial terms, and submission requirements.
• Prepare tender compliance matrices and identify deviations, gaps, risks, and mandatory documentation.
• Verify the availability and validity of required registrations, certifications, financial credentials, work orders, completion certificates, and experience documents.
• Coordinate prequalification and technical eligibility assessments before management approves participation.
• Highlight critical contractual, financial, technical, and statutory risks for management review.

• *D. Tender Coordination \& Management**

• Lead end\-to\-end tender preparation and coordinate with technical, estimation, costing, legal, finance, procurement, and documentation teams.
• Develop tender\-specific responsibility matrices and internal submission schedules.
• Follow up with stakeholders to obtain technical inputs, BOQs, rate analysis, financial documents, declarations, and supporting certificates.
• Consolidate bid documents and ensure consistency between technical, commercial, and financial submissions.
• Escalate delays, unresolved deviations, and resource constraints to management.

• *E. Submission Control**

\- Manage the complete tender submission process, including document compilation, verification, approval, uploading, and final submission.

\- Ensure compliance with prescribed formats, eligibility requirements, bid validity, EMD/bid security, tender fees, digital signatures, and portal\-specific requirements, as applicable.

\- Establish internal review checkpoints before submission deadlines.

\- Verify successful portal submission and maintain acknowledgements, receipts, and submission records.

\- Ensure strict confidentiality, version control, and document accuracy.

• *F. Corrigendum \& Clarification Management**

\- Regularly monitor tender portals for corrigenda, amendments, addenda, deadline extensions, and revised tender conditions.

\- Coordinate technical and commercial clarifications with the concerned departments.

\- Prepare and submit pre\-bid queries and clarification responses within stipulated timelines.

\- Ensure every applicable amendment is incorporated into the final bid.

\- Maintain a clarification tracker and communicate material changes to all relevant stakeholders.

• *G. Post\-Award Contract Handover**

\- Coordinate the transfer of awarded contracts from the tendering team to project execution and project controls teams.

\- Prepare a comprehensive contract handover package covering

\- Contract summary and scope of work.

\- Contract value, BOQ, and approved commercial assumptions.

\- Billing conditions, payment terms, and retention provisions.

\- Milestones, completion schedules, and liquidated damages.

\- Performance guarantees, EMD releases, insurance, and statutory obligations.

\- Variations, escalation clauses, deviations, exclusions, and contractual risks.

\- Client deliverables, reporting requirements, and key compliance dates.

\- Conduct a formal handover meeting with the execution, finance, billing, planning, and project controls teams.

\- Ensure that tender commitments and contractual obligations are clearly communicated to the project team.

• *H. Process Control, MIS \& Documentation**

\- Maintain a centralized tender database, opportunity pipeline, submission register, and bid outcome records.

\- Establish standard operating procedures, document checklists, approval workflows, and tender review mechanisms.

Pay: ₹40,000\.00 \- ₹150,000\.00 per month

Work Location: In person