Manager - Finance & Administration

• *JOB DESCRIPTION**

Manager – Finance \& Administration

Location: Thiruvananthapuram, Kerala

Department: Finance \& Administration

Reporting To: General Manager / Management

Experience: Minimum 15 years

Age: Preferably below 55 years

Employment Type: Full\-time

• *1\. Position Summary**

We are looking for an experienced and responsible Manager – Finance \& Administration to oversee the company's finance, accounts, statutory compliance, HR administration and general administration functions.

The ideal candidate should have strong practical knowledge of accounting, taxation, GST, statutory compliance, employee administration, HR\-related matters and applicable Government rules and regulations. The person should be capable of independently handling day\-to\-day financial and administrative operations and ensuring that the company remains fully compliant with all statutory requirements.

• *2\. Key Responsibilities**

• *A. Finance \& Accounts**

Overall supervision of day\-to\-day accounting and finance operations.

Review and control of accounts payable, receivables, payments, collections and bank transactions.

Preparation and review of monthly financial statements, MIS and management reports.

Monitoring of cash flow, working capital and outstanding receivables.

Budget preparation, expense monitoring and cost control.

Review of purchase and sales invoices, payment approvals and supporting documents.

Coordination with auditors, banks, financial institutions and other external agencies.

Ensure proper maintenance of books of accounts and financial records.

Support management in financial planning and decision\-making.

• *B. GST \& Taxation**

Strong working knowledge of GST laws, GST returns, input tax credit, e\-invoicing and e\-way bills.

Ensure timely filing of GST returns and other statutory returns.

Monitor TDS, income tax and other applicable tax compliances.

Coordinate with tax consultants and auditors for assessments, notices and statutory requirements.

Ensure proper documentation and compliance with applicable tax regulations.

Keep management updated on changes in taxation laws affecting the company.

• *C. Statutory \& Government Compliance**

Ensure compliance with applicable Central and State Government rules, regulations and statutory requirements.

Maintain statutory registers, records and documentation.

Monitor compliance related to Companies Act, Income Tax, GST, PF, ESI, Professional Tax, Labour Laws and other applicable regulations.

Coordinate with Government departments, statutory authorities and external consultants whenever required.

Ensure timely submission of statutory returns, licences, renewals and registrations.

Track changes in applicable laws and advise management on necessary actions.

• *D. HR \& Employee Administration**

Manage day\-to\-day employee administration and HR operations.

Maintain employee records, attendance, leave, payroll inputs and other HR documentation.

Coordinate recruitment, joining formalities, employee transfers, promotions and separation procedures.

Ensure proper implementation of company HR policies and procedures.

Handle employee\-related administrative matters, grievances and disciplinary issues in coordination with management.

Monitor compliance with applicable labour laws and employment regulations.

Coordinate payroll processing and ensure statutory deductions and payments are correctly handled.

Support management in employee performance, appraisal and related HR activities.

• *E. General Administration**

Overall responsibility for office administration and facilities management.

Manage office expenses, administrative vendors and service providers.

Ensure proper maintenance of company records, agreements, licences and other documents.

Coordinate insurance, renewals, registrations and other administrative requirements.

Establish and maintain appropriate administrative controls and procedures.

Ensure confidentiality and proper control of financial, employee and company information.

• *3\. Internal Controls \& Process Improvement**

Establish and maintain effective financial and administrative controls.

Identify areas of financial leakage, unnecessary expenditure and process inefficiencies.

Improve accounting, reporting and administrative processes through appropriate systems and automation.

Ensure proper authorization procedures for purchases, expenses and payments.

Conduct periodic review of outstanding receivables, payables and statutory liabilities.

Support management in implementing policies for better financial discipline and operational efficiency.

• *4\. Audit \& Compliance**

Coordinate internal, statutory, tax and other audits.

Prepare required schedules, statements and supporting documents for auditors.

Ensure timely closure of audit observations.

Maintain proper audit trails and supporting documentation.

Ensure compliance with internal company policies and management instructions.

• *5\. Candidate Profile**

Essential

Minimum 15 years of relevant experience in Finance, Accounts, Administration and/or HR operations.

Strong practical knowledge of Accounting, GST, Income Tax, TDS and statutory compliance.

Good knowledge of Government rules, labour laws and statutory requirements.

Proven experience in handling employee administration and HR\-related matters.

Experience in managing accounts and finance functions independently.

Strong knowledge of MS office and accounting/ERP software.

Excellent communication, coordination and interpersonal skills.

Ability to work independently and handle confidential information.

Strong analytical, organizational and problem\-solving skills.

• *Preferred Qualification:**

Chartered Accountant (CA) / Company Secretary (CS) preferred.

Candidates with CA/CS qualification and strong practical experience in finance, statutory compliance and administration will be given preference.

Additional qualifications in Finance, Accounting, HR or Business Administration will be an advantage.

• *6\. Key Competencies**

Finance \& Accounting

GST \& Taxation

Statutory Compliance

HR \& Employee Administration

Labour Law Compliance

Government Regulations

Financial Reporting \& MIS

Audit Coordination

Payroll \& Employee Records

Cost Control \& Budgeting

Vendor \& Administrative Management

ERP / Accounting Software

Leadership \& Team Management

Confidentiality and Integrity

Strong decision\-making and problem\-solving ability

• *7\. Key Performance Indicators (KPIs**)

Timely and accurate financial reporting.

Zero/Minimum statutory compliance delays or penalties.

Timely GST, TDS and other statutory filings.

Effective control of receivables, payables and cash flow.

Accuracy of payroll and employee records.

Timely closure of audit requirements.

Effective employee administration and HR support.

Reduction of unnecessary administrative and operating costs.

Proper maintenance of financial, statutory and employee records.

Compliance with company policies and Government regulations.

• *8\. Ideal Candidate**

The ideal candidate should be a mature, responsible and hands\-on professional capable of independently managing Finance, Accounts, HR Administration and General Administration. The person should have strong practical exposure rather than only theoretical knowledge and should be comfortable dealing directly with management, employees, auditors, consultants, banks, Government departments and statutory authorities.

Experience in a small/medium\-sized company or an organization where the candidate has independently handled multiple functions will be an added advantage.

If you have the skills and experience to lead our Accounts, Admin, and HR departments, we invite you to apply and be a key part of our organization’s growth.

Application Process

Interested candidates are encouraged to submit their updated CV along with a cover letter to **renjith@ital.in** with the subject line “ Manager – Finance \& Administration – \[Your Name].” Only shortlisted candidates will be contacted for interviews.

Job Types: Full\-time, Permanent

Benefits

• Cell phone reimbursement
• Health insurance

Ability to commute/relocate

• Ambalamukku, Thiruvananthapuram, Kerala: Reliably commute or planning to relocate before starting work (Preferred)

Education

• Master's (Required)

Experience

• Finance: 10 years (Preferred)
• Office management: 10 years (Required)

Work Location: In person