Manager - Tenders

1\. Job Purpose

To manage the complete tendering process for the organisation, including identification of tender opportunities, preparation and submission of bids, commercial negotiations, coordination with internal departments, and post\-tender activities. Ensure timely and accurate submission of competitive bids while maintaining compliance with tender requirements and maximising business opportunities.

2\. Key Responsibilities

• *A. Tender Identification \& Management**

• Identify and evaluate tender opportunities from government departments, PSUs, infrastructure companies, EPC contractors and private sector organisations.
• Monitor tender portals such as GeM, CPPP, state government portals and other relevant platforms.
• Analyse tender documents, eligibility criteria, technical specifications, commercial terms and contractual conditions.
• Assess tender feasibility based on company capabilities, pricing, margins and business objectives.

• *B. Tender Preparation \& Submission**

• Manage the complete tendering lifecycle, from downloading tender documents to final submission.
• Prepare technical and commercial bids in accordance with tender requirements.
• Coordinate with internal departments for technical specifications, costing, pricing, statutory documents and other required information.
• Ensure timely submission of EMD, security deposits, bank guarantees and other tender\-related documentation.
• Prepare pre\-qualification documents, expressions of interest (EOIs), RFQs and other bid\-related documentation.
• Ensure accuracy and completeness of all submitted documents.

• *C. Commercial \& Contract Management**

• Analyse pricing structures, cost estimates, taxes, freight, logistics and other commercial components.
• Coordinate with Finance, Sales, Production, Logistics, Legal and other departments for bid finalisation.
• Review payment terms, delivery schedules, penalties, liquidated damages and other contractual clauses.
• Participate in commercial negotiations and support management in finalising competitive bids.
• Evaluate financial viability and profitability of tenders before submission.

• *D. Post\-Tender Activities**

• Track tender status, bid openings, technical evaluations and commercial results.
• Coordinate responses to customer queries, clarifications and technical/commercial deviations.
• Manage purchase orders, work orders, contract documentation and amendments.
• Ensure timely renewal and submission of EMDs, performance bank guarantees and security deposits.
• Maintain records of submitted tenders, awarded contracts, rejected bids and reasons for rejection.

• *E. Compliance \& MIS**

• Ensure compliance with tender conditions, statutory requirements and applicable government procurement guidelines.
• Maintain a database of tender opportunities, participation, success ratios and order values.
• Prepare periodic MIS reports on tenders submitted, orders secured, pending bids and upcoming opportunities.
• Identify opportunities to improve tender conversion rates and streamline tendering processes.

3\. Required Qualifications

• Bachelor's degree in Engineering, Commerce, Business Administration or a related discipline.
• MBA / PGDM in Marketing, Finance or Operations would be an added advantage.
• Knowledge of government and private sector tendering processes.

4\. Experience

• 7–12 years of relevant experience in tender management, preferably in the steel, metals, manufacturing, infrastructure or engineering industry.
• Experience in handling government, PSU and large corporate tenders.
• Proven experience in preparing and managing technical and commercial bids independently.
• Experience in managing high\-value tenders and commercial negotiations.

5\. Required Skills \& Competencies

• Strong knowledge of tender documentation and bid management.
• Understanding of steel products, grades, specifications and manufacturing processes.
• Commercial acumen and pricing analysis.
• Knowledge of GeM, CPPP and e\-procurement portals.
• Strong negotiation and stakeholder management skills.
• Excellent documentation, coordination and communication skills.
• Proficiency in MS Excel, Word and PowerPoint.
• Ability to manage multiple tenders and strict submission deadlines.

Pay: ₹60,000\.00 \- ₹70,000\.00 per month

Work Location: In person