- *Job Title:** Office Administrator
- *Location:** Kochi, India (Onsite)
Seeking a dynamic and detail\-oriented individual to manage office administration functions and support charitable trust activities. This role involves overseeing day\-to\-day office operations, administrative coordination, financial record support, vendor follow\-up, documentation, and trust\-related communication and reporting.
The Office Administrator will be responsible for overseeing the day\-to\-day administrative functions of the office and providing support for charitable trust\-related activities. The ideal candidate will have 1\-2 years of experience in office administration, strong organizational skills, basic accounting knowledge, and the ability to handle routine coordination across office, HR, Finance, and trust administration requirements.
- *Office Administration:**
- **Office Management:**
- Manage daily office operations, including supplies, facilities, and maintenance.
- Organize and maintain office records, files, registers, and databases.
- Handle correspondence, emails, phone calls, and courier communication.
- **Documentation \& Coordination:**
- Assist in preparing letters, reports, spreadsheets, and other basic documentation.
- Coordinate with vendors, suppliers, service providers, and maintenance teams as required.
- Monitor office supplies and place orders while maintaining stock records.
- **Administrative Support:**
- Support HR and Finance teams with basic administrative and coordination tasks.
- Maintain cash book records and track daily cash and petty cash transactions accurately.
- Ensure proper filing of bills, invoices, receipts, and supporting documents.
- **General Coordination:**
- **Administrative Support:**
- Manage trust\-related administrative tasks, including scheduling, record\-keeping, and correspondence.
- Coordinate meetings, events, volunteer activities, and routine communication.
- **Donor \& Partner Relations:**
- Assist in maintaining communication with donors, partners, and beneficiaries.
- Help prepare reports and updates on trust activities and related records.
- **Fundraising \& Communications:**
- Provide administrative support for fundraising initiatives and campaigns.
- Assist in coordinating promotional materials and communication activities.
- **Compliance \& Reporting:**
- Maintain proper trust documentation and records.
- Assist in preparing and submitting compliance\-related reports and supporting documents as required.
- Bachelor's degree in Commerce, Business Administration, Finance, or a related field.
- 1\-2 years of experience in office administration or a similar role.
- Strong organizational and multitasking skills.
- Good verbal and written communication skills.
- Proficiency in office software, including Microsoft Office Suite (Word, Excel, Outlook).
- Basic accounting knowledge, including cash book maintenance and petty cash handling.
- Accuracy in data entry, documentation, and record keeping.
- Experience in bookkeeping, vendor coordination, or administrative support to HR/Finance will be an added advantage.
- Exposure to charitable trust, NGO, or non\-profit administrative work is a plus.
- High level of integrity and discretion in handling confidential information.
- Ability to work independently and as part of a team.
- Strong problem\-solving skills and attention to detail.
- Ability to manage multiple tasks simultaneously and meet routine deadlines.
Interested candidates are invited to submit their resume detailing their relevant experience and qualifications to **hr@auditree.com.** Please include **"Office Administrator Application"** in the subject line.
Pay: ₹200,000\.00 \- ₹250,000\.00 per year
Benefits
- Paid sick time
- Paid time off
Work Location: In person