Office Assistant (Administration)

JD \- Process Coordinator \& Office Assistant

Experience: 2 \- 4 Years

Salary Range: 20,000 \- 27,000 per month

Job Type: Full\-Time

Department: Admin \& Operations

Job Summary

We are looking for a well\-organized, proactive, and responsible professional to manage daily office administration work, provide executive assistance, coordinate internal processes, and ensure smooth day\-to\-day business operations.

The ideal candidate should have good communication skills, strong coordination abilities, along with the ability to multitask and handle administrative responsibilities efficiently.

• *Key Roles \& Responsibilities**

• Manage day\-to\-day office activities and administrative tasks.
• Maintain office records, files, documents, and databases.
• Handle office supplies, stationery, and inventory management.
• Coordinate with vendors, service providers, and visitors.
• Ensure the office is organized and functions smoothly.
• Manage management's daily schedules, appointments, and meetings.
• Handle emails, phone calls, and official correspondence.
• Prepare reports, presentations, letters, and other documents.
• Coordinate meetings and follow up on assigned tasks.
• Maintain confidentiality of business and management information.
• Coordinate with different departments to ensure smooth workflow.
• Monitor daily operational activities and task completion.
• Follow up with team members regarding pending tasks.
• Maintain process records, trackers, and MIS reports.
• Ensure timely communication and execution of assigned responsibilities.
• Maintain Excel sheets and update business\-related records.
• Coordinate with clients, suppliers, and internal teams.
• Support management with daily operational requirements.
• Handle additional administrative responsibilities as assigned.
• Coordinate and communicate with various departments of sister concern companies to ensure smooth workflow.
• Manage and coordinate flight and train ticket bookings, travel arrangements, and related logistics for the Managing Director (MD) and other designated personnel.
• Handle and manage the professional and personal assignments of the MD.
• Coordinate and manage the personal requirements, family\-related tasks, appointments, and other responsibilities of the Managing Director's family.
• Manage reservations and bookings for hotels, restaurants, meetings, events, and other requirements as per instructions.
• Provide administrative and operational support to the HR department whenever required, including assistance with routine HR activities.
• Handle routine banking\-related activities, financial documentation, transactions, and coordination with banks and financial institutions as assigned.
• Maintain and monitor petty cash records, track daily expenses, ensure proper documentation, and prepare expense statements for reconciliation.
• Coordinate the purchase of office stationery, supplies, and other necessary materials while ensuring timely availability and proper inventory management.

• *Required Skills \& Qualifications**

• Graduate in any stream (preferred).
• 2 \- 4 years of relevant experience in Administration, Executive Assistance, Office Coordination or Operations.
• Good working knowledge of MS Excel, Google workspace, Word, Outlook, Canva and PowerPoint.
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Good follow\-up, coordination, and problem\-solving skills.
• Ability to work independently and manage multiple responsibilities.
• Professional attitude, punctuality, and attention to detail.
• Responsible and proactive in handling daily tasks.
• Willingness to learn and take initiative.

Pay: ₹20,000\.00 \- ₹27,000\.00 per month

Benefits

• Flexible schedule
• Leave encashment
• Paid sick time
• Paid time off
• Provident Fund

Work Location: In person