- *Office Assistant – Transport \& Logistics**
SU Square Hire Solutions Pvt. Ltd.
Office Assistant – Transport \& Logistics Manager
Operations / Transport \& Logistics
Transport and Logistics Manager
Full\-Time
1–3 Years (Transport / Logistics / Accounts preferred)
Bachelor's Degree in Commerce, Business Administration, or related field
Malayalam \| English \| Hindi
The Office Assistant – Transport \& Logistics Manager plays a critical support role within the Operations team at SU Square Hire Solutions Pvt. Ltd. This position is responsible for providing comprehensive administrative and operational assistance to the Transport and Logistics Manager, while also independently managing key financial tasks including accounts and cash management, reconciliation of sundry debtors, and coordinating payment follow\-ups. The ideal candidate is detail\-oriented, proactive, and capable of managing both office coordination and financial responsibilities with accuracy and discretion.
- *A. Administrative \& Logistics Support**
Maintain and update records of vehicle movements, trip sheets, delivery challans, and freight documents.
- Coordinate with drivers, vendors, and clients to ensure timely dispatch and delivery of cargo.
- Prepare and file transport\-related documents including permits, invoices, and compliance records.
- Schedule and track appointments, meetings, and internal communications on behalf of the Manager.
- Monitor and replenish office supplies; manage petty cash and office expense records.
- Raise Invoice against each transaction and account the same properly
- Assist in preparing MIS reports, operational summaries, and presentation materials as required.
- *B. Accounts \& Cash Management**
- Handle day\-to\-day cash transactions and maintain accurate cash books and petty cash registers.
- Record and verify all incoming and outgoing payments including vendor payments, freight bills, and operational expenses.
- Assist in preparation of monthly financial statements, expense reports, and budget tracking.
- Ensure proper documentation and filing of all financial vouchers, receipts, and bank statements.
- Coordinate with the accounts team for timely processing of invoices and payment releases.
- Monitor bank transactions and assist in bank reconciliation statements on a periodic basis.
- *C. Sundry Debtors Reconciliation**
- Maintain an accurate and up\-to\-date ledger of all sundry debtors linked to transport and logistics services.
- Perform periodic reconciliation of debtor accounts against invoices raised, amounts received, and outstanding balances.
- Identify discrepancies in debtor accounts and coordinate with the finance team for timely resolution.
- Prepare ageing analysis reports of outstanding receivables and share them with the Manager on a regular basis.
- Maintain supporting documents for all debtor transactions including signed delivery acknowledgements and proof of services rendered.
- *D. Payment Follow\-Up from Debtors**
- Proactively follow up with clients and debtors for pending and overdue payments via calls, emails, and written communication.
- Maintain a follow\-up tracker with details of debtor name, invoice number, due date, and payment status.
- Escalate long\-overdue accounts to the Transport and Logistics Manager for further action.
- Coordinate with the sales and operations team to resolve any billing disputes that delay payment collection.
- Ensure all collected payments are properly recorded and reconciled in the accounts system.
- Generate and share monthly receivables reports highlighting collection efficiency and pending dues.
- *EDUCATION \& EXPERIENCE**
- Bachelor's degree in Commerce (B.Com), Business Administration, or a related field.
- 1–3 years of experience in an administrative or accounts assistant role, preferably in transport, logistics, or a trading company.
- Hands\-on experience in basic bookkeeping, cash management, and debtor follow\-ups.
- Familiarity with freight documentation, delivery challans, and logistics operations is an added advantage.
- Proficiency in MS Office Suite — particularly MS Excel (for ledgers, MIS, ageing analysis) and MS Word.
- Working knowledge of accounting or ERP software (Tally, Busy, or equivalent).
- Ability to maintain digital and physical filing systems for documents and financial records.
- Basic understanding of GST, TDS, and other applicable financial compliance requirements.
- Familiarity with transport management documentation and logistics coordination tools is preferred.
- Malayalam — Proficient (spoken and written)
- English — Proficient (spoken and written)
- Hindi — Proficient (spoken and written)
✔ Attention to Detail \& Accuracy
✔ Cash \& Accounts Management
✔ Debtor Follow\-Up \& Collections
✔ Document \& Record Management
✔ Coordination \& Communication
✔ Time Management \& Multitasking
✔ Problem Solving \& Escalation
✔ Confidentiality \& Professional Ethics
Interested candidates are invited to submit their updated resume along with a brief cover letter.
- **For enquiries or to apply,*** *please contact the HR Department,* ***SU Square*** **Hire Solutions*****Pvt. Ltd****.*
- Mobile:* ***\+91 9567067001****, Email:* ***hr@susquare.in****, Web:* ***https://susquare.in***
Only shortlisted candidates will be contacted for further rounds of selection.
- SU Square Hire Solutions Pvt. Ltd. is an Equal Opportunity Employer.*
Pay: ₹13,000\.00 \- ₹15,000\.00 per month
Work Location: In person