Office Coordinator – Customer Service, Marketing & Accounting Support

• *Job description:**

• *About the Role**

We’re seeking an organized and proactive Office Coordinator to streamline office operations, support the marketing team, handle accounting tasks, and serve as the primary point of contact with our U.S.\-based clients. This role ensures smooth internal coordination, efficient scheduling, professional communication, and accurate accounting records.

• *Key Responsibilities**

• Serve as the central point of coordination between internal teams, especially marketing, sales, operations, accounting, and management.
• Manage incoming and outgoing communications, including emails, calls, and messages.
• Schedule appointments, meetings, and calls with U.S. clients, manage calendars, and send reminders.
• Make outbound calls to U.S. clients to schedule meetings, confirm details, and address inquiries.
• Maintain appointment logs, prepare meeting materials, and follow up on pending tasks.
• Assist the marketing team with campaign timelines, task updates, and deliverable tracking.
• Enter purchase invoices and vendor bills into QuickBooks.
• Maintain customer and vendor payment records and track pending payments.
• Check invoices, record expenses, and assist with basic accounting and bookkeeping.
• Prepare payment sheets, update accounting records, and follow up with vendors regarding invoices and payments.
• Perform general administrative tasks, document filing, and record\-keeping.

• *Essential Qualifications**

• Good English communication skills, both written and verbal, for communication with U.S. clients and vendors.
• Prior experience of 1–3 years in office coordination, administration, or accounting support.
• Basic knowledge of accounting, bookkeeping, invoices, and payments.
• Knowledge of QuickBooks, Microsoft Office, Google Workspace, and calendar systems.
• Strong organizational skills and time management, with the ability to handle multiple tasks.

• *Preferred Skills**

• Experience supporting marketing and accounting teams.
• Ability to communicate professionally with U.S.\-based clients and vendors.
• A proactive, organized, and detail\-oriented approach to work.

• *Job Type:** Full\-time

• *Experience:** 1 year preferred

• *Work Location:** Remote

Pay: ₹15,000\.00 \- ₹30,000\.00 per month

Work Location: Remote